(Archive) GOLD 19.10 October 2019

October 20, 2019

All Employees

CU*BASE Requirement Changes for Complex Passwords

The time has (almost) arrived for complex passwords for CU*BASE! While some requirements already exist, such as the matching passwords and expiration, we have taken the next step to enact an additional layer of password complexity, enacting the following requirements for each new password:

Note that these requirements apply only to CU*Answers online clients at this time, and only for your CU*BASE login; the rules for passwords for your 2 character Employee ID are not changing. When this change is enacted, you will not be forced to change your password. However, when your current password expires or requires a reset, you will be presented with the new version of the password window, seen above, that contains helpful reminders of the complex password requirements. Security Officers should make note that when using the reset feature in CU*BASE, the temporary password is case sensitive as well, and will use X1234 (notice the capital X!) until the staff member updates to a password that meets requirements. Because this change must be coordinated with global settings on the system, the change will not happen on the day you receive the release. Rather, we will notify you via Client News when these new password requirements take effect, so stay tuned!


Member Facing

Multi-vendor Bill Pay Support Allows for Separate Member Fees for Bill Pay and P2P

This enhancement will be implemented on November 10th for all online and self processing credit unions. HEADS UP! Even if you are not using two vendors for your bill pay/P2P solutions, all credit unions should take note. The architectural changes will be implemented on November 10th and will impact all credit unions using any bill pay or P2P solution. As always, we need you to keep a close eye on all bill pay and P2P activity following the release and notify us of any irregularities you notice

With this project, we have completely revamped the bill pay and P2P configuration infrastructure to allow for credit unions to support any combination of multiple bill pay and/or P2P vendors for their members. Thinking of switching to the native iPay or Payveris options? Planning a merger? You can now move to a bill pay solution for new enrollees, while at the same time giving your existing bill pay members more time to migrate. This will have benefits for credit unions who are just converting to CU*BASE as well. You’ll still need to choose one bill pay vendor and one P2P vendor as primary. New enrollments can be done only to your primary vendor, but members who are using one of your secondary vendors can stay with that vendor until they un-enroll.

The new infrastructure also follows up changes made in the 19.05 release that allowed credit unions to begin offering Payveris P2P even if they were using a different provider for bill pay services. (Go to the SettleMINT EFT section of the CU*Answers store at store.cuanswers.com/product/person-2-person-payments if you’re interested in learning more about this new option!) With the enhancements in this latest release, credit unions who are using different vendors for bill pay and person-to-person transfers can now charge different member fees for each service.

The tools you use to set up bill pay and P2P member fees and marketing content that members see when enrolling in either service have changed:

The next time member fees are posted after November 10th the system will be able to differentiate between bill pay and P2P transaction activity when assessing fees. If you are using Payveris P2P but use a bill pay vendor other than Payveris, in order for fees to remain the same as now we will be creating a generic service charge code 01 for P2P that has a fee amount of $0. If you want to start charging fees for P2P, you will simply need to use Tool #1956 to adjust the configuration for that code to set up a fee amount. You can also create additional codes for relationship pricing at that time, but make sure to review online help for some important tips on how new codes should be set up.


Although the vendor configurations themselves (i.e., which vendor(s) you use and how the interface is set up) is still done by us on your behalf, you’ll also find some new tools that will let you view those configuration settings:

Use these to see what your credit union’s specific bill pay and P2P settings are:

·         Tool #1963 View Bill Pay Products Offered

·         Tool #1964 View P2P Products Offered

Use these if you want to see what vendors and products CU*Answers supports that you have to choose from:

·         Tool #1965 View Available Bill Pay/P2P Vendors

·         Tool #1959 View Supported Bill Pay Products

·         Tool #1960 View Supported P2P Products

Members Can Use Remote Deposit Capture to Pay Loan Payments and More!

Soon your members will be able to make loan payments directly into their loan account by posting a check via our Remote Deposit Capture (RDC) feature in It’s Me 247 mobile app!

With this release new controls are being added to support the RDC mobile app being able to present all (configured) savings, checking and loan accounts for RDC deposits. This means all appropriate sub-accounts will be presented for the RDC deposit, not just the checking account the member selected at enrollment. At deposit time members will use the existing drop-down menu to indicate into which account they would like to place the funds. 

Controls that determine which savings, checking and loan products allow deposits are available via Tool #777 Savings/Checking Products Configuration (via the ARU/Online Bank button) and Tool #458 Loan Category Configuration (via the Audio/Online Banking button).  New controls will be turned onfor all savings and checking Dividend Applications, but will be set to off for all loan products.  (Note: Because of their unique payment attributes, 360-day mortgage loans cannot be configured to accept RDC deposits at this time.)

New Activation Scheme for Member First Time Enrollment in “It’s Me 247”

As announced during the 2019 Leadership Conference, we have created a new optional feature your credit union can activate that will allow first-time users of It’s Me 247 online and mobile web banking to set up their credentials (“self-enroll”) without your having to publish a standard formula for the member’s initial temporary password.

Using Tool #569 Online/Mobile/Text Banking VMS Config, you can choose to offer either one or both options:

  1. Send an activation code via text message to a phone number already on file for the member, and/or
  2. Send an activation code via email to an email address already on file for the member.

The member will click a new button and choose a delivery method they prefer (text or email, depending on what your credit union allows and what data is already on file for the member). This will prompt a temporary activation code to be sent and the member must enter the code within 24 hours before proceeding through the first-time login process, including setting up a new username (required), password, and security questions, along with other first-time user steps.

Using a login widget? When turning this feature on, remember to verify the way your widget presents on your web page, as members will need to visit the OBC page to enter their code.

Teller/Member Service

Buy and Sell Cash with Any Supplemental Vault Directly from Teller

With this release you can use new controls in Tool #158 ATM/Supplemental Vault Location Config to allow your tellers to buy and sell cash from any configured vault via Teller Drawer Control.  This includes vaults being used as teller cash dispensers (TCDs) and teller cash recyclers (TCRs). This eliminates the need for tellers to exit the teller software and use Tool #32 Teller/Vault Cash Transfers & Inquiry to make the transfer

Enjoy Fine-Tuned Statistics in the Tool Usage Analysis Dashboard

To better tailor the Tool Usage Analysis Dashboard (Tool #1195) that we introduced in the 18.10 CU*BASE release, we’ve made a few changes in how certain tools are counted in the dashboard. As tools #6 Member Inquiry, #7 Phone Operator/Call Center Tools, #80 Rate Quoter, and #81 Loan Quoter have multiple access points in CU*BASE, and these tools along with #1 Teller Line Posting have their own internal security, we could not rely on accurate usage counts for those items. However, starting with this release, we can offer better data in this dashboard by adjusting how these tools are counted and the access logged in the appropriate files by eliminating them from the usage dashboard.  

This change will eliminate the following tools from the CU*BASE home page: #6 Member Inquiry, #7 Phone Operator/Call Center Tools, #80 Rate Quoter, and #81 Loan Quoter. But never fear; the function buttons (as well as right-clicking) are still available to access those tools.

Get to Member Trackers Faster with the New GO! Button

This project was from an Idea Form submitted by Parkside Credit Union. Thank you!

This project adds another “Go!” shortcut button to the TRK column heading on the main Member Inquiry and Phone Operator tools. Like the other buttons, this new button will simply jump the user directly to the Member Tracker Review, bypassing several clicks. Nice!

Save Those Clicks: Updated Default in New Account Creation Will Flow Directly to Secondary Names

This is a minor change with a major impact! Do you sometimes forget to check the Secondary names box when opening a new membership or account? We’ve got you covered; now, the New Membership Creation screen, and well as the new account screen, for new regular (non-HSA, non-IRA) savings or checking accounts will automatically default to checked, allowing you to easily proceed into the Secondary Names option. One less thing to remember in the excitement of setting up a new member!

“How May We Reach You?” Simplified Preferred Contact Method

The Preferred Contact Method feature has been adjusted slightly to reflect the new structure for how member phone numbers are now entered into CU*BASE. Instead of a designating a specific type (“home” or “work” or “other”), if the member prefers to be contacted via phone they will simply choose “Phone” as their preferred contact method. This change will appear when using the lookup button to choose a preferred contact method on CU*BASE Update Membership information screens as well as when members select from the drop-down list in the My Contact Options page in online and mobile banking.

Attention Database Administrators: A conversion was run on the contents of the MTCONTACT field in your MASTRL membership information table. The previous codes CP, HP, and WP have been replaced by a single PH code.


NEW eAlerts, Plus Enhanced eAlert Features

Help your members keep tabs on their important account details with these new eAlerts! This enhancement adds three new eAlert types and enhances two existing ones:

In addition to these new notifications, the Account Balance eAlert has been updated to select either available or current balance, and the Loan Payment Due eAlert will remind members before or after a loan payment is due, with a new option to skip the alert if the amount due is $0. Members will love taking control of their accounts easily, without skipping a beat in the day to day! Note that when this release is applied, existing Account Balance eAlerts configurations will default to use the option for Available Balance (which is how the existing eAlert works already). Members must simply log in and select the new Current Balance option if they choose to do so

More Intuitive Rate Maintenance for Share and Checking Products

We’ve blown the roof off this one with a facelift to Tool #506 Member Rate Maintenance! The share rate configuration for tiered rate products is equipped with a more intuitive design, warning messages to indicate discrepancies, and all the maintenance for balance ranges and dividend rates now live on the same screen. Additionally, we’ve added controls so that balance ranges 1-6 cannot have a rate of zero, with the exception of Qualified Dividend products that do allow a zero rate in the top tier.

Importantly, no changes have been made to the way that dividends are paid and posted with this enhancement. However, what we discovered in reviewing existing credit union settings is that there are an awful lot of old configurations that have not been touched in a long time, where conditions such as blank rates and missing ranges are in place but no longer allowed by the new configuration controls.

So while dividends will continue to calculate and pay as they always have, the next time you use this configuration you might see error messages appear to warn you about conditions that should be cleaned up to make your configuration actually match what’s really happening with your accounts.

Verified Joint Owners in MAP/MOP

Brought to you by the 2018 “Building Solutions in a Cooperative” Boot Camp! We have laid the framework to allow the collection of joint owner data as part of the MAP/MOP new membership application workflow, with optional Precise ID verification for joint applicants. This will allow a potential member to specify up to two joint owners when applying for credit union membership, with the joint applicant data optionally to be run through the same Experian Precise ID identity verifications as the primary member’s information, before being allowed to proceed through the remainder of the MOP flow to open the new membership online. 

In addition to allowing for this new optional functionality, this project also enhanced and streamlined the existing application verification flow for when new membership apps contain joint owners, especially in cases where an incoming joint owner record happens to match a SSN/TIN already in your credit union’s database. New messaging and additional lookup options will help you review and make decisions about what to do with the incoming data so it doesn’t inadvertently cause problems with data already on file.



Easily Update Collateral Records in the CU*BASE LOS with the Kelley Blue Book Value

In October 2106 we implemented a tight integration between the CU*BASE LOS and NADA.  This allowed lenders during the loan application process to easily update a collateral record with the NADA value.  New with this release we are adding Kelley Blue Book to the list of supported vendors. Credit unions using Kelley Blue book online valuation tool outside of CU*BASE to provide pricing for collateral, now can use the new integration SSO to import the dollar value directly into their CU*BASE loan request.  This will allow the loan officer to stay within the CU*BASE workflow and eliminate the need to move between systems and rekey collateral information. 

If you’re interested in getting set up with this new interface, visit the CU*Answers store for more information.  https://store.cuanswers.com/product/kelley-blue-book-vehicle-valuation/


Create Skip Pay Program for Your Consumer Loans with Weekly and Bi-Weekly Payment Frequencies

Until release, our consumer skip-pay program loans only supported loans with monthly payment frequencies. With the 19.10 release the feature has been expanded to include loans with weekly and bi-weekly payment, allowing you to offer this highly popular service to even more members! Regardless of the payment frequency, when a member elects to skip, their payment date is advanced ahead a full month.  For example, this means that for a loan with a weekly frequency, four payments are skipped. These skipped payments are recorded in a Tracker, and the next payment date is recorded in several locations, including the secondary transaction description and in online banking.  

Nothing with the configuration or implementation of the skip pay program changes; this change simply means that new loans in your portfolio can be included in your program. As with the current skip-a-pay program, the eligibility and program parameters are configured via Tool #820 Skip-a-Payment Program Configuration and opt in can occur via CU*BASE or online banking.  Note: At this time twice monthly payment frequency (for example the 15th and 30th) is not supported.

All payments skipped can be tracked in multiple locations within CU*BASE including the skip a pay dashboard which will list out all loan payments skipped, the total number of skips and total amount of fees generated. 

Now Set Your Review Date Default to Months or Years

The Loan Products Defaults screen in Tool# 470 Loan Product Configuration allows you to calculate and pre-fill fields in loan applications.  Currently the only selection for Review Date is Days before maturity.  With this release we are adding Month before maturity and Years before maturity. You might use this enhancement with HELOC and line of credit loans when you want to configure the loan review date to be five years from opening and you would like the maturity date to be ten years.

Find the Right Loan Product with the New "Search for Description Containing" Filter

Now when you create a loan application, use the new Search for description containing on the Loan Product Code Selection screen to find just the loan product you need! This new enhancement will be particularly helpful for credit unions with multiple pages of products or for finding less frequently-used products.

Automate the Removal of Debt Protection Premiums for Delinquent Members

Currently debt protection stops charging when the member account reaches the number of days delinquent, but the code is not deleted from the account. You must manually remove the code in Account Update. Now you can automate the removal of the code. This includes both debt protection and loan insurance codes. Find this new feature in Tool #465 Loan Insurance/Debt Protection Config.


Back Office

Investment Register Enhancements

Thanks to Greater Metro Federal Credit Union and Forest Area Federal Credit Union for their ideas!

If you are currently using the Trial Balance Report for your Board Reports, it is now time to check out this beefed up Investment Register report.  The Investment Register accessed via the newly renamed Tool #652 Print Investment Register/Schedule, commonly used for credit union board reports, now contains additional filter options.  You now can run the report by Broker ID, Institution ID, Investment Type or Maturity Date Range.  In addition, the standard Export to file option is now available.   

General Ledger Online Dashboard and Other Enhancements

Check out these General Ledger Enhancement now available with this release:

·         Reviewing and maintaining your G/L Chart of Accounts will now be easier!  Additional filter criteria added to Tool #648 Print GL Chart of Accounts will help you to drill down to specific G/L accounts.  Instead of automatically printing, you will be taken to a preview version of the Chart of Accounts where can review the selected G/L account and print or export to a file if desired.  

·         If your credit union maintains G/L accounts, improvements via Tool #202 Chart of Accounts/Budget Groups Maint will make it easier to suspend, unsuspend, or delete G/L accounts.  Sortable columns are also added to the screen. 

New Escrow Collateral Report Assists with Escrow Payees with Future Disbursements

We have created a new tool, Tool #1690 Escrow Collateral Report, which can be run by escrow payee and/or type and reports members that have future escrow disbursements.  The report lists the member name and collateral address and collateral tax ID (which are pulled from the first collateral record on file for the member), along with the associated payee and escrow type description.  Because the report does not contain an account number, credit unions can provide this report to municipalities, for example City of Grand Rapids.     


Reach Members Even Faster with the New Append Email Address Tool

We’ve taken the sometimes laborious process of adding member email addresses to an existing file and sped it up with the new Tool #1640 Append Member Email to Existing File. With this tool, championed by the Asterisk Intelligence team, you can easily export data from any dashboard and add member email addresses to the table, with additional filters to eliminate data you don’t need.

Don’t forget, once your table has been appended with member email addresses, you can easily pass this along to your third-party marketer, or use the CU*BASE Member Connect feature to send messages to members – for a multilayered communication strategy, all without leaving CU*BASE!

Asterisk Intelligence Spotlight

The Powerful Wave Continues: More Power Line Buttons Added!

We’ve added additional Power Line buttons to CU*BASE, allowing Analytics Booth subscribers instant access to a trend line of the data you’re analyzing right at that moment. Power Line buttons have been newly added to the following dashboards:

Tool 281   Contingent Liability Trends

         425   Learn from Peer - CD Rates

         428   Learn from Peer - Loan Rates

         472   Loan Queue Activity Tracking

         473   Loan Risk Score Analysis

         508   Member Retention by Age

         509   Member Retention by Year Opened

         1670 Loan Productivity Analysis

         213   Closed Account Report

         461   Loan Delinquency Analysis Report

         469   Loan Pipeline Analysis

         511   Denied Application Statistics

         548   New Account Report


Static Loan Pool Analysis Makes the Leap

Subscribers to Analytics Booth will enjoy the new Tool #1680 AB: Static Loan Pool Analysis (Web) that launches users from CU*BASE directly to the Static Loan Pool Analysis dashboard in their credit union’s own Analytics Booth site. This tool is expanding on the framework from the Power Line projects that connected CU*BASE with the web tools available in Analytics Booth.

New Visual Analytics Tools (VAT), Plus Some Get a Facelift

We’ve continued our work on building the library of Visual Analytics Tools (VAT), adding or complementing beautiful charts and graphs baked right into your CU*BASE experience. These charts and graphs make illustrating your credit union’s data as simple as a click and copy into a presentation or board report. 

In this release, you’ll find VAT in two new places: Tool #1670 Loan Productivity Analysis Dashboard now has stacked bar graphs available in the Analysis tab, and Tool #141 ARU Online Banking Dashboard now has line charts available when selecting the analysis icon on screen, for these data points:

Online Banking:

% of members using any online channel

% of members using mobile web

% of members using online banking only

Text Banking:

% of total membership using text banking 

Audio Response:

% of members using audio


Additionally, we’ve replaced the pie graphs in Tool #472 Loan Queue Activity Tracking with a sleeker, more easily absorbed stacked bar graph. We’ve also tweaked our Excel exports feature to create a bar chart in Excel when exporting a bar chart, instead of the existing column chart. If we weren’t already bursting at the seams with these fresh new looks, we’ve got one more trick up our sleeve: all charts and graphs in the VAT family will now be generated with 2D flat graphics! This sleek design is a favorite of our teams and makes presentations pop with a modern flair. What do you think? Let us know!


Custom Fields Floodable in Self-Directed Data Floods Tool

You’ve been asking, and we hear you! This enhancement adds the long-anticipated power to flood your custom data fields within CU*BASE. This is data creation! Using Tool #1210 Self-Directed Data Floods, you can select to flood Custom Fields–Account Data or Custom Fields–Member Data. Of course, these additional options only support floods to fields that credit unions define with current Unique Data Management (UDM) tools (so, what are you waiting for?).

This new function is great for the credit unions who may be working with third parties and/or receiving data from third parties and want that information in the CU*BASE database. For a fun example, let’s say you’ve received data from a third party about a member’s favorite color. Using this tool, you could easily upload that data CU*BASE for marketing options in the future. The possibilities are endless.

Contact Asterisk Intelligence if you want assistance using the new flood feature, or if you’d like to talk to someone about strategies for using the UDM functionality to enhance your member data intelligence. 


Access Custom Fields from Verify Member Screens in Teller and Member Transfer

More UDM enhancements!  Now you can easily access custom field information from the Member Data tab on the Verify Member screens within Teller and Member Transfer. Simply click the Member Data tab, then select the Custom Fields button to view the Custom Membership information screen! Note that this button will only appear when Custom Fields information has actually been recorded for a member. 

Thinking CECL? New Ratios Available Now in MEMBER5 and MEMBER6

For all you lending data analysts, we’ve added columns to the MEMBER5 and MEMBER6 data tables. We’ve added the Debt to Income Ratio (DTI) to the tables, calculated as Borrower’s Total Monthly Expense/ Borrower’s Total Monthly Income at the time of loan origination (when the loan record was created). As loan application data has short retention periods, this new field gives a snapshot into those ratios for a longer retention, allowing it to become a mineable data point.

We’ve also added the Loan to Value (LTV) ratio, calculated as Original Loan Balance/Collateral Value, reflected at the point of loan origination. This value is not updated or maintained, giving a great historical template to future data mining. 

Interested in hearing more about CU*Answers moves on the Loch Ness Monster, er, CECL? Visit the Kitchen at cuanswers.com/resources/kitchen/cecl-and-cubase-2 and see what we’re working on now!



Add Member Employment to the New Membership Workflow

Thanks to First Financial Credit Union for submitting the Idea Form that led to this enhancement.

Is your credit union looking for an easier way to gather a member’s employment information?  Do you need help with collecting job title to assist with monitoring members with high-risk occupations?  With this release, you can now update employer information as part of the new membership workflow.  Simply activate the new “Employer record” box in Tool #1004 Workflow Controls: Open Mbrships/Accts and after the household is created (or updated) in the new membership flow, a new “Household Employer Update” screen will appear to allow you to enter a single employment record into the employer database. The household database will then be updated with the information entered on this screen. Note that this feature will only be used when creating Individual (MI) memberships, not Organizational (MO) ones.

Remove Ordering Starter Checks from the New Account Opening Process

For credit unions that generate CU*BASE starter checks, it’s handy that CU*BASE takes you to starter checks automatically when creating a new account.  But if you don’t use our starter checks, you always have to remember to uncheck the box when creating new accounts.  Now you can adjust the starter checks configuration so that box is not automatically checked.

By unchecking the new Use starter checks box on the second screen for Tool #259 Configure Member Starter/Replcmnt Checks, the Print starter checks box will default to unchecked on the New Account Creation screen. 

Now Offer Health Savings Account (HSA) Certificates to Your Members

Many thanks to Honor Credit Union for their assistance with this enhancement.

Now you can offer another product to your members to manage their Health Savings Accounts.  HSA certificates are here!   Create CD types flagged as “HSA” and activity will be logged to the member’s HSA balance file and included in tax reporting, the same as for HSA savings and checking accounts. 

Earnings Edge is ready and able to assist you with developing an HSA certificate program.  Contact earningsedge@cuanswers.com to get started.


Keep Checks from Clearing via In-Hour Checks for ACH for Positive Pay

In anticipation of new online tools from eDOC Innovations that will help you offer new controls for your business checking products, with this release we’ve created a new feature that will control whether a member’s checks are allowed to clear via any channel other than normal share draft processing. While this feature was intended for use with eDOC Positive Pay tools, you can use it now if you wish to control how checks are cleared for certain accounts. Similar to the Blocked Persons database, you will use Tool #1870 Block Accounts for In-house Checks/ACH to enter checking account numbers for your business accounts or other memberships. Teller in-house checks will provide an error message to the teller instructing them to post the deposit via outside checks (with appropriate hold). ACH will push the item to the exception list as a stop pay (code 08) and you’ll need to verify with the member and either return the item through ACH, or manually post the item via account adjustment as instructed by the member. 

Watch for more news coming later this year about the new Positive Pay offering from eDOC Innovations. Positive Pay is the name given to a service a credit union performs for account that produce large checks that are frequently subject to fraud. For example, a title company produces checks for real estate sales and these checks are sometimes altered or faked, resulting in potentially large losses. Insurance providers often require that these title companies have some sort of protection to prevent a check from clearing unless it is expected and for a certain dollar amount. This is done by the title company uploading a list of the checks they cut that day, and only checks that are on the list are allowed to clear automatically.


New Export on NCUA Share Report Prepares Data for Third-Party Vendor

Does your credit union use a third-party vendor to insure funds that exceed the NCUA’s $250K per ownership type limits?  Check out this new feature designed to assist you. We have added an option to the existing NCUA Share Insurance Report (Tool #545) that exports the name, address and account balance for these members.  This file can then be easily provided to your excess insurance vendor each month. Remember that you can still run the report multiple times with different configuration settings to get a series of reports or files as needed.

Now Available! View Checks in CU*BASE with a new "Smart Link" (And New Supported Vendor!)

With the 19.05 release we added the ability for credit unions using CU*Answers Item Processing to view cancelled check images from the secondary transaction history screen.  With this release we are rolling out a second item processing vendor, Corp One.  Credit unions interested in turning on this feature should refer to the CU*Answers online store: https://store.cuanswers.com/product/check-images-from-cubase-inquiry/

If you use Alloya as your Item Processing vendor, you have the option to participate in full funding of the development of this as the next supported vendor.  Use the link above to contribute.



New! Additional BSA/SAR Report Makes it Easier to Research Structuring by Members

Currently the existing BSA/SAR report (Tool #633 Print BSA/SAR Activity Report) allows you to research cash in and cash out transactions that exceed the amount you have configured in your Bank Secrecy configuration, generally transactions exceeding $3,000 per day. 

We are leaving the original BSA/SAR report in place because it serves a very important purpose in compliance auditing.  With this 19.10 release we are adding a new file and a new tool that will allow you to historically research smaller denomination cash transactions that would normally fall under the standard range, allowing you to do a more through audit of records to detect structuring attempts.  The new Tool #1990 Print BSA/SAR Structuring Report has all the filtering in Tool #633, but with three new sorting options allow you to organize the data according to:

You can also limit your search to find only transactions over a certain dollar amount. AuditLink has been using this tool on a daily basis with its clients for the past several months. Contact them if you’d like advice on the best way to use this tool as part of your daily auditing tasks.

NOTE: Depending on the date range and other settings you choose, the calculations done by this report can require an unusually intensive amount of computing power. You’ll see warnings on the screen about the time it may take to generate the report. And once you start the report, you will not be allowed to start another copy until the first one is finished generating.  In other words, please be patient!


New Employee Security Templates and Recommended Tools

Security officers, we’ve got a nice package for you, designed to keep your employee security configurations organized and consistent, and to help you make good decisions on how to assign access to CU*BASE tools.

Security Templates – The new templates feature in Tool #327 Employee Security is a way to organize a standard set of tools needed for a new employee. Templates can be created for a teller, manager, an auditor, or any type of CU*BASE user, and allow you to create an “ideal” employee ID that shows what security and tools are needed for an employee of that type. You can copy tool assignments and other security settings from templates directly to a new or existing employee ID. And to keep your auditors happy, these ID are specifically flagged as templates only, so they are clearly identified on security screens and reports, and cannot be used to actually access any tools from the CU*BASE home page. 

Tool Assignment Comparisons – The Assign Tools to Employees screen now lets you compare tools assignments for an employee or template ID to any other template or employee.  You can also compare to recommendations from AuditLink using the Job Classification feature. Job Classifications are simply a list of key credit union positions, tied to a list of tool assignments recommended by AuditLink. Using the “Compare to Job Class” button lets you see what tools we think a particular type of employee might need.  Security Officers can review these recommendations when assigning individual tools to employees, and even assign a Job Class code to an employee ID, which lets the employee use the Recommended Tools button on the home page.

While templates can be maintained by credit union employees, Job Classifications are maintained by CU*Answers and attached to tools based on recommendations from AuditLink. Think of Job Classifications as recommendations from our compliance experts, used to assist in deciding appropriate access, whereas Templates are like SOPs from the Security Officer, documenting standard access practices and facilitating easier and more consistent setup for new employee IDs.

Create an AIRES File That Includes Member Name, SSN, Both, or Neither!

When generating your AIRES file, additional options for how the file is created are now available. If your intended audience, say, your auditor, wanted a file that contained only member name, you can leave the member SSN flag unchecked and generate only the portions you want. Note that these are unchecked by default, so make sure you select an option!

The AuditLink Team Suggests: Suppressed Transactions Report Review

As recommended by our AuditLink team, the new Tool #1850 Prior Month Suppressed Transaction Rpt should be used to monitor member transactions which were suppressed from statements.  This tool reviews posted transaction history from the most recent closed period and provides a listing of all suppressed transactions throughout share, loan, and certificate products.  Monitor these transactions for suspicious activity, ensure internal policies are being followed, and take a proactive approach to member security and compliance.  Speak to a member of our AuditLink team to learn more about how this tool can be used to compliment your additional audit and compliance strategies!

Easily Exclude a Member from Dormancy Monitoring When Writing/Charging Off a Loan

Special thanks to the Account Top Priorities Focus Group for this request!

This project adds the option to exclude a member from dormancy when writing off a loan via Tool #1006 Write Off/Charge Off Loan. Before this enhancement, this dormancy maintenance was done manually after loan write off. Now, save time and steps by selecting to exclude from dormancy at the source!

Dormancy Summary Now Shows Total Dormant Memberships in Addition to Accounts (with export options, too!)

Currently the Dormancy Summary dashboard shows a summary of dormant and dormancy-suspended accounts, for example individual savings, checking and loan accounts.  This allows you to view both the number of accounts and a summary of all their funds, specified according to the length of time the member has been in the dormancy list (regular dormancy, dormancy suspended and escheat pending.)  This Summary screen is accessed via the “Summary” button on the Dormancy Maintenance screen (Tool #985).

With this release we are adding a Show Memberships button that toggles to display the number of memberships that are dormant and associated with these accounts.  Additionally, we are adding the ability to drill down and view the specific accounts or memberships represented by these numbers. Simply click on the number to a screen for the Export and Common Bonds features.

IMPORTANT NOTE: Remember that, as always, closed accounts are never purged automatically from the dormancy master file. The purpose for this is to assist with fraud-prevention and detection measures. When working the dormant accounts on the previous Dormancy Maintenance screen (Tool #985), be sure to follow your credit union procedures, which should include first researching why the account was dormant, and then if appropriate, deleting the record from the listing. 



Credit Card Ordering Workflow Improved for Multiple PAN Vendors

If your credit union has CU*BASE online credit cards, ordering new cards will now be a whole lot easier, for vendors who support multiple PANs per account. We’ve simplified the screens and workflow, removing unnecessary or redundant steps and changing the way that secondary emboss names are specified on card orders. We hope your member services teams like the new look!

Members Flagged with Wrong or Foreign Address Highlighted in Reissue Process for Easy Identification

This enhancement for Tool #147 ATM/Dbt/Crdt: Card Expiration Processing will show a highlighted record when processing expirations/reissues and the member in question has an address marked as Wrong or Foreign. Now, it is easier to see those members who may need special handling or maintenance to ensure the card has been delivered to the correct location. The printed report produced by this will also add indicators for wrong and foreign addresses.


Self-Processing Credit Unions: OPER Menu Changes

Cleaning Up the OPER Menu

As in previous releases, we are continuing our clean up of the OPER menus. This release in particular saw a large change to many OPER menus, including the elimination of over 60 options. To view the changes made to the OPER screens, view the 19.05 Tools Memo, available here: https://www.cuanswers.com/wp-content/uploads/19-19.10-New-Tools-Memo.pdf


Link to ID: https://help.cubase.org/cubase/cubase.htm#Whats_New_Archive_05_19.htm