Vault Control (2)

Screen ID: 

Screen Title: 

Panel Number:

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UVLCTR-02

Vault Control

3001

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This second and final screen shows the current status of vault, including teller drawer and daily activity information.

Helpful Resources

Visit Show Me the Steps for easy instructions on how to use CU*BASE to complete tasks related to balancing the vault.

Screen Overview

To update the vault cash inventory figures, enter a date in the Cash Inventory as of field, enter the appropriate amounts of coins and bills, then use F5-Save Inv to save the figures entered for that date. Later, if you wish to review that day's cash inventory, type the date and use Enter.

Vault Control: Entering Cash Inventory Figures

At the bottom of the Vault Control screen are fields used for logging cash vault inventory. These figures can be updated at any time during the day, as many times as needed.

1.   Enter the date into the Cash Inventory as of field and use Enter to see the figures already logged for the day.

2.   Enter individual cash inventory figures as total dollar amounts, not quantities. For example, if you have seven $20 bills in the drawer, enter 140.00, not 7, into the Twenties field.

3.   To see an updated Total Cash Balance, use Enter.

4.   To save all figures, use Save Inventory (F5). Be sure to save before leaving this screen.

Field Descriptions

Field Name

Description

Vault #

The vault number selected on the previous screen.

Beginning of Day

These fields show the status of the Change Fund at the beginning of the day.

 Teller's cash

The total amount of cash in all teller drawers at beginning of day.

 Vault cash

The total amount of cash in the vault at beginning of day.

 Change fund

This field is a total of Teller's cash and Vault cash.

End of Day

These fields show the status of the Change Fund at the end of the day or at the current time.

 Teller's cash

The total amount of cash in all teller drawers at end of day (or current time).

 Vault cash

The total amount of cash in the vault at end of day (or current time).

  • At end of day, this figure should balance to the Total Cash Balance figure from the bottom of the screen.

 Change fund

This field is a total of Teller's cash and Vault cash.

Change Fund Daily Activity

These fields show the amounts for activity which affected the Change Fund during the day.

 +/- Bank

The net amount of cash transferred to or from the bank during the day.

 +/- Supplemental vaults

The net amount of cash transferred between this branch vault and any supplemental vault (ATM or TCD) during the day. This total also includes transfers from tellers assigned to this branch either to or from any supplemental vault, since teller drawers are considered part of the branch vault.

·     HINT: This total represents the net amount of funds that were moved from the 739.00 change fund G/L to other G/L accounts representing supplemental vaults.

TCD disp to members

This total represents funds dispensed to members from a TCD for any teller assigned to this branch vault.

 Outside checks

The total amount of outside checks received during the day for all tellers.

 Cash disbursed

The total amount of cash disbursed during the day from all tellers.

 In-house drafts

The total amount of in-house drafts received during the day for all tellers.

 Cash short

The total amount of cash shortages entered during the day by all tellers.

 Receipts

The total amount of miscellaneous receipts recorded during the day for all tellers.

 Cash over

The total amount of cash overages entered during the day by all tellers.

Cash Inventory As Of

Type a date here and use Enter to view or change cash inventory as of that date.

 Rolled Coin

Enter total dollar amounts, not quantities, for each of the coin denominations listed. For example, if you have two rolls of quarters, enter 20.00, not 2.

 Loose Coin

Enter total dollar amounts, not quantities, for all loose coins in the vault.

 Bills

Enter total dollar amounts, not quantities, for all bills in the vault. For example, if you have seven $20 bills, enter 140.00, not 7.

Sub Total

A total of all the rolled coin, loose coin and bill figures entered.

Misc

Use this field to log any miscellaneous cash for which the normal cash inventory fields do not apply.

  • Some credit unions use this field for entering bait money, or for unusual cash denominations (e.g., $2 bills).

Total cash balance

This field shows the total cash actually in the vault. If cash inventory figures have been modified, be sure to use Enter to update this total.

Buttons

Button

Description

Clear Inventory (F4)

Use this to clear any cash inventory figures already entered and start over.

Save Inventory (F5)

This is used to save all the inventory amounts that have been entered. Entries will be saved to the date entered in the Cash Inventory as of field.

Bypass (F8) (Button not shown)

Use this to leave the screen without making any changes.  You can also use the back up arrow.

 

 

Link to ID: https://help.cubase.org/cubase/cubase.htm#UVLCTR-02.htm