Maintaining A Fixed Asset Expense Subsidiary Record
These steps explain how to perform maintenance on the subsidiary record for the purpose of reuse or otherwise needed adjustment to Invoice/Total Cost, Depreciation to Date or Months Remaining. This process can be utilized to accelerate, decelerate, add to the Total Cost or increase the depreciation to date if a credit has been received.
IMPORTANT: BE VERY CAREFUL WHEN MAKING ANY CHANGES ON THIS SCREEN! A correction made here will NOT affect the G/L or the transaction history of the subsidiary record; only the subsidiary record will be changed. Any changes that are necessary to adjust the G/L or transaction history must be made manually. Changes here DO NOT affect the running totals on the history screen for subsequent transactions. It may be necessary to perform maintenance to other history items to achieve accurate running totals.
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REMEMBER: Entries can be made to the subsidiary ledger but NOT posted to the General Ledger if the G/L is already correct.
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Launch Tool #1772 Work/View Subsidiaries.
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Highlight record to maintain, select Edit.
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Make edits where necessary.
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Invoice/Total Cost ( - ) Depreciation to Date = Net Book Value
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Net Book Value / Months Remaining = Monthly Expense
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Select Recalculate.
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Recalculate option will ONLY recalculate the Monthly Expense Invoice/Total Cost [ - ] Accrued to Date / Months Remaining. If the Invoice/Total Cost, Net Book Value, or Month Remaining have been edited, you WILL NEED to select Recalculate to recalculate the Monthly Expense. Editing the Invoice/Total Cost or Depreciation to Date WILL NOT recalculate the Net Book Value. This will have to be edited manually.
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Enter Comments (if applicable).
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Select Add/Update.