Payroll Detail Maintenance - Distribution Account Information

Screen ID: 

Screen Title: 

Panel Number:

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PYR020-04

Distribution Account Information

1348


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Access this screen from the previous Payroll Detail Maintenance screen.

Check out the video related to this topic: Setting Up Payroll (More videos below!)

Helpful Resources

Learn how to add an account to a payroll group.

Screen Overview

This final screen is used to add or modify a specific distribution record. In addition to recording the amount of the distribution, you are also able to set up a priority so that multiple distributions are done in the proper order.

Enter the amount to be distributed to this account. Complete any other necessary fields (described below) and use Enter to record the distribution and return to the previous screen.

Field Descriptions

Field Name

Description

Distribution amount

Enter the amount to be deposited into this account. Funds will be transferred from the Base Deposit Account into this account whenever the payroll is posted. If this is a loan account, enter the loan payment.

  • NOTE: This can be any amount desired by the member. For example, if the normal loan payment is a monthly amount, but the member receives payroll distributions each week, divide the normal loan payment amount accordingly and enter a weekly total here.

Effective date

Enter the date on which this distribution should take effect. If the distribution should not begin until a date in the future, enter the effective date here, and this distribution will not appear in the payroll work file until that date.

Priority

Enter a sequential number to indicate the order in which funds should be distributed among the various distribution accounts. This is used in situations where the payroll amount is over or under the normal amount.

  • For example, the member may wish to first satisfy his mortgage payment, then make a payment on a car loan. If the paycheck is short, the mortgage payment should be satisfied first.

IRA/HSA Code

If the Base Deposit Account is an IRA account type, this field should contain an appropriate IRA Code. If the Base Deposit Account is an HSA account type, this field should contain an appropriate HSA Code.

  • NOTE: It is recommend that you use only current year IRA processing codes (C and D) unless you plan to carefully monitor this field. Remember that previous year deposits (P and Q) have an April cutoff date.

Change amount

If the member wishes the distribution amount to change at some point in the future, this field can indicate the new Distribution Amount, effective on the date shown in the Change Date field.

Change date

If the member wishes the distribution amount to change at some point in the future, this field can indicate the date on which the new amount will take effect.

  •  IMPORTANT: If using this field, be sure to also enter an amount in the Change Amount field. Otherwise, the change will take place but the new amount will be zero.

Suspend count

This field is not used.

Multiplier

The system will multiply the regular deposit information by the number in this field and perform that many separate payroll distributions, each time a payroll is posted. This can be modified on the work file at the time of the posting, if needed. A blank field means only one distribution will be processed.

This can be used for payroll groups which send multiple payroll payments at one time (such as a school system sending multiple checks for teachers at the beginning of the summer).

  • The setting for this field can be different for all distribution accounts. For example, the member may wish to make only one loan payment, even though multiple payroll checks were received.

Buttons

Buttons

Description

Backup (F3)

Use this to cancel any changes and return to the previous screen.

Suspend (F4)

Use this to suspend this distribution record, so that payroll deductions will not be distributed to this account. A confirmation window will appear. Return to this screen and use F4-Reactivate to reactivate the distribution record.

Delete (F16)

Use this to delete this distribution record. A confirmation window will appear.

Additional Video Resources

View more payroll-processing videos.

Visit the Show Me the Steps video library to view more videos!

 

Link to ID: https://help.cubase.org/cubase/cubase.htm#PYR020-04.htm