Add Account to Payroll Group

These steps explain how to add a member's account to a payroll group so that the account receives incoming deposits from the payroll group.

1. Launch Tool #995 Work With Member Payroll Detail.

2. In the Payroll group field on the Payroll Deduction Maintenance (Base Deposit Account Selection) screen, input the number of the payroll group to which you'd like to add the member account.

3. In the Base deposit account field, input the number of the account into which the member would like payroll funds deposited.

   • The account you designate here will receive all remaining funds after any distributions are made.

4. Click the forward arrow.

5. In the Deposit/payment amount field on the Payroll Deduction Maintenance (Add) screen, input the total amount of the paycheck that will be deposited via payroll.

6. In the Effective date field, input an effective date for the first deposit, if applicable.

   • This field is optional and is used in cases where the member isn't going to receive the first paycheck until a later date.

7. In the Priority field, input the priority number, if applicable.

   • This number, configured on the Payroll Group Maintenance (Processing Priority) screen, is for reference only to aid in determining to which account funds should be directed first, in case payroll funds are short.

   • This field is used only for base payrolls.

8. In the Payroll ID field, input the member's identifier (employee ID, etc.) within the payroll group.

   • Depending on the settings in the payroll group configuration, this field may be prepopulated.

9. In the Special search by field, input an identifier that corresponds to how the company plans to sort and communicate the payroll to your credit union.

   • For example, you could input the member's name, Social Security number, account base, etc.  

   • Depending on the settings in the payroll group configuration, this field may be prepopulated.

10. In the IRA/HSA code field, input the appropriate IRA or HSA code.

    • This field is used only if the base deposit account is an IRA or HSA account type.

11. In the Change amount field, input the new deposit/payment amount, effective on the date shown in the Change date field.

    • This field is used only if the member’s payroll amount is due to change at some point in the future.

12. In the Change date field, input the date on which the new amount will take effect.

    • This field is used only if an amount was entered in the Change amount field referred to in the previous step.  

13. If the member would like paycheck funds to be distributed among different accounts, click Distribution Accounts to set up payroll distribution accounts.

14. Click the forward arrow to save the base deposit account information you entered.