Base Deposit Account Selection
Access by selecting Tool #995: Work with Member Payroll Detail (Shortcut: payroll).
Check out the video related to this topic: Setting Up Payroll (More videos below!)
Learn how to add an account to a payroll group.
This is the first of four screens used to set up or maintain the master payroll file containing base deposit accounts and distribution information for members receiving payroll deposits.
NOTE: If these screens are accessed via the F6-Maintenance feature on the work file balancing screen, changes will affect only the work file. When the work file is posted, all changes will be transferred into the master file at that time.
First, enter the Payroll Group ID to be maintained. The Payroll Group must already have been created using the Work With PR Employer Groups feature.
To define the Base Deposit Account, enter the account to which the initial deposit of payroll funds is to be made. From this account, funds can be distributed among other accounts. Use Enter to proceed to the second screen. (If this base account has already been created, the current settings will be displayed. If not, a new record will be created for the member's payroll deposit.)
NOTE: If the following message appears, a work file has been created:
4057-Maintenance NOT ALLOWED. Payroll group is WAITING to be posted.
If maintenance is necessary, delete the work file first.
IMPORTANT: To make it easier to balance the payroll, it is recommended that the base deposit account be that account which will receive the net amount of payroll funds, especially for paychecks that are not always the same amount each period. Because all funds are initially deposited into the Base Deposit Account before any distributions are made, this account should not be a loan account.
For example, John Smith gets paid each week, and wants funds to be deposited into his wife's savings account, a payment made on his car loan, with the balance of funds into his checking account. Because his weekly check can vary slightly from week to week, the base deposit account would be set up as his checking account, with distributions to both the savings and loan accounts.
View more payroll-processing videos.
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