Payroll Detail Maintenance - Base Deposit Account Information
Screen ID: Screen Title: Panel Number: |
PYR020-02 Base Deposit Account Information 1346 |
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Check out the video related to this topic: Setting Up Payroll (More videos below!) |
Helpful Resources
Learn how to add an account to a payroll group.
Screen Overview
This second screen is used to define the amount of funds that will be deposited into the Base Deposit Account for this member.
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If a member will be receiving his or her entire paycheck into a single account, this is the only screen required to set up the payroll record for the member. When done, simply use Enter to record the changes and return to the previous screen.
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If a member wishes to distribute payroll funds among other accounts, once this screen is completed, use Distribution Accounts (F13).
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Note on negative distributions - If there is a negative amount in the payroll file (for example, because of an overpay in the previous month), CU*BASE will ignore all distribution transfers and will only post to the savings/checking account.
Field Descriptions
Field Name |
Description |
Deposit/payment amount |
Enter the total amount of the paycheck that will be deposited via payroll.
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Effective date |
If the member will not be receiving payroll deposits until a later date (e.g., if you are notified of a new employee a few weeks in advance), enter the effective date here. When the work file is created to balance a payroll, this account will not appear until the effective date. Leave the field blank to begin the deposits immediately. |
Priority |
This field shows the priority sequence to be used when distributing funds among a member's base deposit accounts. This field is used only for base payrolls and is for reference only to aid in determining to which account funds should be directed first, in case payroll funds are short.
SEE ALSO: Understanding Payroll Deduction - "Base Payrolls" vs. "Distributed Payrolls" |
Payroll ID |
An identifier for this member within the payroll group, such as an employee number, clock number, etc. The use for this field is determined when the payroll group is configured. |
Special search by |
When a Payroll Group is configured, you can define the field by which the list will be sorted when balancing and posting the payroll. One option is to sort by the contents of this Special Search By field. This field can contain anything you wish (name, SSN, account base, or anything else such as clock number or employee ID), depending on how the company plans to sort and communicate the payroll to the credit union.
In addition, the Payroll Group can also be set up to automatically fill in this field with the member's name, SSN, or account base. |
IRA/HSA Code |
If the Base Deposit Account is an IRA account type, this field should contain an appropriate IRA Code. If the Base Deposit Account is an HSA account type, this field should contain an appropriate HSA Code.
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Change amount |
If the member’s payroll amount is due to change at some point in the future, this field can indicate the new Deposit/payment amount, effective on the date shown in the Change date field. |
Change date |
If the member's payroll amount is due to change at some point in the future, this field can indicate the date on which the new amount will take effect.
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Suspense count |
This field is not used. |
Multiplier |
The system will multiply the regular deposit information by the number in this field and perform that many separate payroll distributions, each time a payroll is posted. This can be modified on the work file at the time of the posting, if needed. This can be used for payroll groups which send multiple payroll payments at one time (such as a school system sending multiple checks for teachers at the beginning of the summer). |
Buttons
Button |
Description |
Backup arrow (F3) |
Use this to cancel any changes and return to the previous screen.
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Suspend/Reactivate (F4) |
Use this to suspend this member's payroll record, so that payroll deductions will not be processed for this account. A confirmation window will appear. Return to this screen and use Reactivate (F4) to reactivate the record.
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Member Inquiry (F12) |
Use this to display the Member Inquiry screens, to look up information about a member's account. |
Distribution Accounts (F13) |
Use this to proceed to the Distribution Account Selection screen and create or modify payroll distributions for this member.
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Delete (F16) |
Use this to delete the member's base deposit payroll record and all associated distributions. A confirmation window will appear. |
Additional Video Resources
Check out these additional video resources! |
View more payroll-processing videos.
Visit the CU*BASE video library.