Copying/Merging ACH Company Distributions

Screen ID: 

Screen Title: 

Panel Number:

UIACHD-11

Copy/Merge Company Distribution Records

2251

images\2251g_shg.gif

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This screen appears when you select a Company ID and use "Copy/Merge Dist" on the first ACH Distribution Maintenance screen.  

Helpful Resources

Learn how to copy/merge ACH distribution records.

Screen Overview

This screen is used to copy all distribution information from one company to another. Designed specifically for situations where a company begins transmitting using a different company ID, and member distributions are no longer made, this screen lets you copy all member distribution information, including depositor account numbers, distribution codes and sequence numbers, etc., from the old company into the new company ID to eliminate manual re-keying of distribution details.

  • NOTE: As described below, any new Depositor IDs that are included with the new company will also be retained and any distributions will need to be set up manually.

Start by entering the exact Company ID (including any spaces) and the exact Company Name for the company to copy TO (the new company), then use Enter to verify that the ID and name already exist. If no error message appears, use Copy/Merge (F5) to perform the operation. A final confirmation window will appear; if you wish to continue, use "Copy/Merge" again, or use Skip (F8) to enter a different company ID.

  • Please note: ACH distribution records that have been updated using the COPY/MERGE function will show on the maintenance log (LELOG2) as “DEPOSITOR DELETED".

  •  Depositor Account Numbers that exist in the FROM company but not the TO company will be copied into the new company.

  • Depositor Account Numbers that exist in the TO company but not the FROM company will remain as they are, and will still need to be worked manually to set up any needed distributions.

  • If the same Depositor Account Number exists in both companies, the system will REPLACE the information in the TO company with the distributions data in the FROM company, so that any distributions that were set up for that member will be retained.

  • The Company Name must be specified to allow for situations where the same Depositor ID represents multiple actual companies (such as in the case of a payroll processor representing many different employers). If the payroll processor changes its Company ID but doesn't move all of its client companies over at the same time, you can copy distributions one company at a time as needed. Remember that the company name is updated on all distribution records automatically whenever an ACH transaction is posted.

 

FROM Company
(Old Company)

OPERATION

TO Company
(New Co.)

Company ID/Name:

123ABC
THE ABC COMPANY

 

123ABCDEF
ABC COMP

Depositor IDs:

11111

Copy record and replace existing ®

11111

 

22222
 Distribution to loan
 Distribution to checking

Copy record and replace existing ®

22222

 

33333
 Distribution to checking

Add record to®

 

 

44444
 Distribution to loan
 Distribution to club acct

Copy record and replace existing ®

44444

 

55555

Copy record and replace existing ®

55555

 

 

Keep this record ®

66666