Add Accounts Payable Invoice

These steps explain how to add a new accounts payable invoice for payment.

Launch Tool #998 AP1: Work With Accounts Payable Invoices.
Select the vendor on the A/P Vendor Selection pop-up by entering the number in the Search for vendor # field or by selecting it from the list below.
- If you're not sure what the vendor number is, enter the vendor name in the Search for vendor name containing field or simply search for the vendor in the list below.
Select the option to Work with invoices.
Click New Invoice on the Work with Outstanding A/P Invoices screen.
In the Invoice # field on the Open Payables Maintenance screen, input the number you'd like to give your invoice.
In the Due Date field, input the date on which the payment is due.
If you're adding a debit, input a description in the Description field, the debit (expense) amount in the Amount field, the branch number in the Branch # field, and the corresponding G/L account in the Debit G/L Account # field.
If you're adding a credit, input a description in the Description field, the credit amount in the Amount field, the branch number in the Branch # field, the corresponding G/L account in the Credit G/L Account # field, and check the Credit box.
- When adding a credit, be sure to clear the Debit G/L Account # field.
If you have another invoice to enter for this vendor, select Save/Next Invoice Repeat steps 5-8. If you have another invoice to enter for a new vendor, select Done/Next Vendor and repeat steps 2-8.
When finished, select Done/Exit.

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