Archive an Employee ID

These steps explain how to archive an employee ID for employees that quit or are terminated.

• AuditLink recommends locking an employee ID for a minimum of 12-18 months before archiving.

• Archiving an ID allows the ID to be reused by another employee and replaces the name on screens and reports to the new employee’s name. If an ID is archived too soon, it will cause issues with auditing.

1. Launch Tool #327 Employee Security

2. Click to select the employee from the list on the Employee Security Maintenance screen.

   • TIP: Use the Jump to ID field to quickly locate the employee.

3. Select the Del/Archive/Lock option.

4. On the Delete/Archive/Lock Employee Profile window, select Archive profile with all settings from the Action field.

5. In the If archiving, specify employee end date field, use the calendar to select the employee’s last working day.

6. Click the Process button.

7. Click the Add/Update button.

Learn More

	Learn more about archiving employee IDs.
	Learn more about locking employee IDs.
	Learn more about employee security.