Create Journal Entry Template

These steps explain how to create a journal entry template, which will be displayed in the list of journal entries on the Work With Journal Entries screen.

NOTE: The data you enter will be default information; you are creating a template, not an entry to post. When you make an entry using a template, replace the default data with the actual data you wish to post with the batch.

  1. Launch Tool #61 Create/Post GL Journal Entries.

  2. In the Journal entry action field, select Create.

  3. In the Corp ID field, enter 01.

  4. In the Effective posting date field, enter 12/31/20XX (replace XX with the current year).

  5. In the J/E ID field, enter XX.

  6. In the J/E ID # field, enter a number sequence (ex. 123456 or 111111).

  7. Check the Template box.

  8. Click the forward arrow.

  9. On the Seq 1 line, enter default information for the debit:

    • Branch number

    • G/L account number

    • Debit amount (use a default amount (.01 or .99))

    • Source number (optional)

    • G/L description

  10. On the Seq 2 line, enter default information for the credit:

    • Branch number

    • G/L account number

    • Credit amount (use a default amount (.01 or .99))

    • Source number (optional)

    • G/L description

  11. If you are creating a batch of journal entries, continue in this manner until all the G/Ls have been entered.

  12. To label the template, click Special.

  13. Enter a description in the Batch Label field under J/E Batch Description.

  14. Click the forward arrow.

  15. Click New Journal Entry.

Learn More

Learn more about creating and posting journal entries.