Tracking Activity Performed by Data Center Employees

Screen ID: 

Screen Title: 

Panel Number:

Report Names:

 

 

LDCEAUD-01

Print Data Center Employee Audits

4544

LDCETASA

LDCEFMA

LDCEAASA

 

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Access this screen by selecting Tool #160: Audit Data Center Employee Activity.

These Data Center Employee Audit Reports allow credit union staff to monitor activity performed by data center employees.

  • NOTE: These reports are similar to the Insider Audit/Due Diligence Report. However, where that report looks at all employees but only for special memberships, these Data Center Employee Audit Reports look at all memberships but only for activity performed by data center employees.

There are three types of Data Center Employee Audit Reports that can be generated from this screen: Transaction Activity Review, File Maintenance Review, and Account Access/Security Audit.  Click here for a list of common program names you will see on these reports. (An AnswerBook item will open when you use this link.)

  • NOTE: With the latter report, you have the option of listing only those employees who were not granted access by the system to whichever tool they were trying to access. In the case of data center employees, it usually just means that your credit union made a certain request of an employee, and the employee tried to access that tool to research an answer, but was unable to and had to get your credit union security officer to grant them access.

These reports audit activity (transactions, file maintenance, and account access) performed by data center employees, which include CU*Answers, Xtend, and Xtension staff and other shared-resource employees. These reports only include records if the Emp ID is "AA' (all datacenter employees), 89, 98 and 96.  All of the reports, with the exception of the Account Access/Security Audit Report do not include online banking/ARU activity or system activity under alias 99.)  The Account Access/Security Audit Report does include activity via online banking and ARU.

The date ranges you can enter for each report vary:  

  • The Transaction Activity Review report is the only one for which you can specify a period that goes across a month end. For example, you could look at a week’s worth of activity across a month end, like July 30 through August 3.

  • The other two reports, however, the File Maintenance Review and the Account Access/Security Audit reports, cannot span a month end. They can be run for only one calendar month at a time.

  • NOTE: The data for these reports might not be available indefinitely. Some data is only available for the past 90 days, while other transaction activity might be stored for longer periods, depending on your credit union's retention settings.

Report Samples

Transaction Activity Review Report (LDCETASA in CU*Spy)

This report summarizes all transaction activity performed by data center employees during the selected date range. This report uses the TRANSx file for current-month transactions and the HTRANSx file for past transactions.  

7/13/12  09:01:41                                     CU*BASE CREDIT UNION                             LDCETASA         PAGE         1

    RUN ON   7/13/12               DATA CENTER EMPLOYEE AUDIT REPORT - TRANSACTION ACTIVITY REVIEW                  USER TELLERN

                                               FOR THE PERIOD  1/01/2012 TO  7/01/2012

                                                                                       TOTAL         TOTAL          AVERAGE

  ACCOUNT  ORIGIN CODE                     EMP ID  TRANSACTION CODE                   # TRANS     TRANS AMOUNT    TRANS AMOUNT

      111  02 Share Drafts                   00    33 SHARE DRAFT WITHDRAWALS                1           37.09           37.09

               *Subtotal Origin Code 02                                                      1           37.09           37.09  *

      222  11 A C H                          00    33 SHARE DRAFT WITHDRAWALS                1           16.00           16.00

               *Subtotal Origin Code 11                                                      1           16.00           16.00  *

      333  02 Share Drafts                   00    33 SHARE DRAFT WITHDRAWALS                1           95.46           95.46

               *Subtotal Origin Code 02                                                      1           95.46           95.46  *

      444  02 Share Drafts                   00    33 SHARE DRAFT WITHDRAWALS                1           98.86           98.86

               *Subtotal Origin Code 02                                                      1           98.86           98.86  *

     5555  11 A C H                          00    13 SHARE WITHDRAWALS                      3           13.54            4.51

                                             00    32 SHARE DRAFT DEPOSITS                   3           13.54            4.51

                                             00    33 SHARE DRAFT WITHDRAWALS                3           13.54            4.51

               *Subtotal Origin Code 11                                                      9           40.62            4.51  *

 

File Maintenance Review Report (LDCEFMA in CU*Spy)

This report compiles all file maintenance completed by a data center employee during the selected date range. This report uses the CUFMNT file for current month and its end-of-month equivalent for past file maintenance. To run the file maintenance review, the selected date range must stay within a month and cannot span multiple months.  Click here for a list of common program names.

7/13/12  09:16:51                                     CU*BASE CREDIT UNION                             LDCEFMA          PAGE         1

    RUN ON   7/13/12                DATA CENTER EMPLOYEE AUDIT REPORT - FILE MAINTENANCE REVIEW                     USER TELLERN

                                               FOR THE PERIOD  6/01/2012 TO  6/30/2012

 

  DATE     ACCOUNT   TYP  ID  PROG    FILE      FIELD   CHANGE MADE - BEFORE            CHANGE MADE – AFTER

 

 6/12/12  000003333  693      POCPMT    MEMBER  PAYMNT      000004400                   000004500

 

 6/11/12  000004444  690      POCPMT    MEMBER  PAYMNT      000020625                   000021286

 6/28/12             690      POCPMT    MEMBER  PAYMNT      000021286                   000021586

 

 6/01/12  000005555  693      POCPMT    MEMBER  PAYMNT      000001500                   000001600

 

 6/11/12  000011111  693      POCPMT    MEMBER  PAYMNT      000002900                   000003000

 

 6/04/12  000022222  693      POCPMT    MEMBER  PAYMNT      000001800                   000002100

 6/04/12             693      POCPMT    MEMBER  PAYMNT      000002100                   000002200

 6/08/12             693      POCPMT    MEMBER  PAYMNT      000001500                   000001800

 6/11/12             693      POCPMT    MEMBER  PAYMNT      000001800                   000001500

 6/16/12             693      POCPMT    MEMBER  PAYMNT      000001800                   000002100

 6/19/12             693      POCPMT    MEMBER  PAYMNT      000002100                   000001500

 

 6/20/12  000077777  693      POCPMT    MEMBER  PAYMNT      000004900                   000005200

 

 6/04/12  000088888  693      POCPMT    MEMBER  PAYMNT      000002400                   000002700

 6/27/12             693      POCPMT    MEMBER  PAYMNT      000002300                   000002600

 

Account Access/Security Audit Report (LDCEAASA in CU*Spy)

This report allows you to monitor access to CU*BASE programs and/or accounts by Data Center Employees.  This report uses the SECAUD file for current month and its end of month equivalent for past records. To run the Account Access/Security Report, the selected date range must stay within a month and cannot span multiple months. 

NOTES:

  • Each employee is run on a separate page when you print this report, so if you would like to see the report for four different employees, then you will need to print pages one through four.

  • This report was designed to let you see which tools and accounts an employee accessed, not what they did while they were in there. It is best used paired with the File Maintenance Report (CUFMNT) when researching employee activity. 

  • An additional feature for this report only is the option to limit the results to only those data center employees who were not granted access to an account or program.  This is indicated by an “N” in the “Access Granted” column.

7/13/12  09:25:51                                     CU*BASE CREDIT UNION                             LDCEAASA         PAGE         1

    RUN ON   7/13/12            DATA CENTER EMPLOYEE AUDIT REPORT - ACCOUNT ACCESS/SECURITY AUDIT                   USER TELLERN

                                               FOR THE PERIOD  6/01/2012 TO  6/30/2012

 

             EMP                                               WORK         TIME                                      ACCESS

   DATE      ID    EMPLOYEE NAME                  USER ID     STATION     (HHMMSS)     CU#   PROGRAM     ACCT NUMBER  GRANTED

 

   06/04/12        ** Unknown **                  SABRINAP11  BA000G1      94146       112   UNMADR            33333     Y