Printing Financial Reports - Specify Print Options

Description

The CPI (characters per inch) setting can be used to designate the font style to be used when printing the report, and can have a significant impact on the number of columns that will fit on the page. Depending on the type of printer you are using, you may not be able to change the CPI setting here. Contact a CU*BASE representative for guidance. The most common setting is 10 CPI.

To print balances for one location only, enter the branch/location number here. To see all locations, leave this field blank.

• As an alternative, if you wish to include several of your locations but not all, use F5-Branch Selection to choose which branches should be included on the report.

Check this box to summarize the balances from all individual locations into one balance for each G/L account. Leave it unchecked to print the G/L account balance for each location separately.

Regardless of the setting you use, you can also use Branch Selection (F5) to display a list of credit union branches, and select which branches should be included on the report. For example, you may want to print a combined report, but only include two of your branches that are located in a different state.

Check this box to print balances for all accounts, even those with zero balances. Leave it unchecked to print only those accounts which have a balance greater than zero.

Check this box to print the G/L account number along with the account name. Leave it unchecked to print the descriptive account name only.

Check this box to remove all minus signs (-) from credit-balance accounts. Computations will still be done exactly the same.

• Important note:  For the results to show as expected (the removal of the minus sign when checking this box), the G/L must be coded correctly to begin with. For example, if a liability is coded as an expense, then for this G/L a minus sign will appear in the report results.  

Important Caution When Using This Feature

In order to determine whether or not the minus sign should be removed from an item, the system looks at the G/L account itself to determine whether it is an asset, liability, income, or expense.

However, for line items that represent totals of multiple accounts, the system does not have a single G/L account to look at to determine whether or not to hide the minus sign. This particularly affects items that were configured using total codes B (Bypass/Accumulate) and P (Print Bypassed Total), and sometimes T (Print Heading Total).

Therefore, the system will look instead at the G/L account for the previous line item (the one just above that total in the report) and hide or display the minus sign according to that type of account. Whether the report displays minus signs correctly or not will depend on how those total codes are being used on your particular report. The computations will still be correct, of course.

Choose from one of three options:

• Report Only: Choose this option to print the report to your printer.

• Print and Export to File: Use this option to create a file containing the report data that can be exported using a File Transfer utility in a format that is more compatible with Excel. Negative numbers will automatically come in properly formatted for use in calculations! You just specify a filename to store in your QUERYxx library, then use the normal File Download process to pull the file over to your PC and open it as a comma-delimited file in Excel. This option also prints the report at your printer.

• View on CRT: Use this option to view the results of the report on your screen in an inquiry view. You will then enter some screens to determine which data will appear.

Remember that certain math calculations only appear when the report is printed, not when it is viewed on the screen.

SEE ALSO: Using "% Val" Percentage Calculations
Using "Pct" for Net Change Ratios

This optional field allows up to 80 characters of free-form text to be printed at the top of the financial report. It can be used for the purpose of the report (e.g., “December Board Meeting”) or can contain a list options used to print the report (e.g., “Locations Summarized and Zero Balances Excluded”).

Description

Use this to run the report and return to the first screen to select another report.

• This saves time when running several different financial reports one after the other.

Use this to choose which of your branch locations should be included on the financial report.

Use this to return to the first screen and select a completely different report.