In-House Checks

Screen ID: 

Screen Title: 

Panel Number:

TSBCHECK-01

In-House Checks

6367

Click here to magnify

Access this screen by clicking on the "Inhouse checks" button on the Main Teller Posting screen.

Check out the video related to this topic: Advanced Transaction (More videos below!)

Helpful Resources

Learn how to complete tasks related to in-house checks and other teller transactions.

Screen Overview

This screen allows you to input multiple in-house checks into the CU*BASE system to record each individual check. Enter the following information on the screen: the check number, the amount of the check, the account number and suffix from which you are pulling the funds, and Name ID if required. The user must tab between fields; the cursor will not automatically advance after a check number to restrict entering invalid check numbers. Press Enter at any time to view the name of the member who wrote the check for verification. When you have entered your checks use Continue (F10) to save the changes and move to the Main Teller Posting screen.

  • NOTE: If your credit union allows members to view cancelled checks via It'sMe 247 online banking, it is recommended that you NOT use this feature to clear them, but rather include them as normal outside checks. However, if you normally have a large quantity of “on us” checks, contact a CU*BASE Client Service Representative for details about available imaging services for these items.

Important Tips on Inhouse Checks

  • If you are posting a check drawn on this same member's own checking account, CU*BASE will NOT withdraw the funds until the entire transaction is posted. Therefore the amount of this check will not be subtracted from the checking account balance on the next Deposits/Withdrawals screen. Make sure to take the check amount into account when determining how much additional cash the member can withdraw from that account during this transaction.

  • If you are clearing an inhouse check on a member's own account (i.e., the account # for the inhouse check is the same as the account # currently being serviced), it is possible the system may need to use overdraft protection and/or auto non-returns (courtesy pay) to clear the check. In that case, the message, “WARNING: Clearing check 12345 will cause fees to be charged,” will appear to warn you that a fee will be charged if ODP and/or ANR will be used to clear the check. Be sure to relay this warning to the member.

  • If an in-house check is NSF (non-sufficient funds), or if a stop payment order has been placed on it, an error message will appear at the bottom of the main teller Funds In screen behind this window. If necessary, CU*BASE will automatically use normal ODP and/or ANR (Courtesy Pay) processing as needed to clear the check, with appropriate fees.

  • If a business account or other membership has been added to the In-house Check/ACH Block List, you will see an error message when attempting to post a check against that account. You must use the Outside Checks feature instead for this check. Remember to place an appropriate hold according to your credit union policies. This will ensure that the check is pushed through the normal check clearing flow, which includes automatic verification against the account’s list of authorized checks (Positive Pay).

(If multiple checks are coming from the same member's account, they will be cleared in the order in which they were entered, so if you wish to process large checks before small ones, enter them in that order on the screen.)

Column Descriptions

Column Name

Description

Chk #

The inhouse check number.

Amount

Enter the amount of the check without the decimal point but include the two decimal digits. For example, a deposit in the amount of $25.50 would be entered as 2550.

Account #

The account number (base and suffix) on which the check is drawn.

ID

Enter the two-letter Name ID which confirms the account number.

  •  This field will only appear if your device is configured to require the use of Name ID codes.

 

Buttons

Button Name

Description

Clear Entries (F4)

Selecting this option will clear all entries on the screen.

Continue (F10)

Use this option when you are finished entering your checks. This option returns you to the Main Teller Posting screen where you can continue processing the members transaction.

Additional Video Resources

Check out these additional video resources!

View more teller processing videos.

Visit the CU*BASE video library.