Main Teller Posting Screen

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Description

Used to enter the total amount of cash tendered, including all bills and change.

Click the button next to Outside Checks to record all incoming checks drawn on other banks or credit unions (except for checks drawn on your own credit union that you are clearing through the Inhouse checks feature). You will move to the Outside Checks screen.

Click the button next to Inhouse checks to record all incoming checks drawn on your own credit union member accounts. You will move to the In house checks screen.

• When the transaction is posted, funds are immediately withdrawn from the member account which issued the inhouse draft.

• Tips on entering Inhouse checks

This information appears only when fees apply for deposited items (according to your credit union policy and according to the dividend application) and when checks have been entered in the Outside Checks screen. It is a count of the checks deposited on the Outside checks screen. The quantity entered here is used in calculating any monthly fees charged by your credit union for depositing checks.

This field can be made input capable by using F13-Unlock # Items. (If you return to the Outside Checks field, these changes will be removed and will need to be readded upon re-entry to the Main Teller Posting screen.)

SEE ALSO:Configuring Deposit Item Fees

A grand total of all cash, outside checks, and inhouse checks. Use Enter to refresh this total at any time.

Use this field to enter one or the combination of more than one checks without leaving this Teller Posting screen.

• If one amount is entered for more than one check you will not be able to search your audit records by individual check amount.

Enter the sub account that will be used to hold the check amount entered in the previous field.

Use this option if you do not wish to print the normal receipt for this transaction. The change will affect this transaction only.

Use this when posting a transaction received in the mail, or for any other situation where a receipt is not desired.

If you do this by mistake and the member does want a receipt after all, access the transaction history for this account and use the “Print receipt” feature to reprint that receipt.

• CU*BASE still uses your workstation configuration to determine whether a receipt should be produced at all. If you are working at a workstation that never produces receipts anyway, ignore this option.

Check this option if you want a receipt to print as usual, but do not want the member's account balances to be printed. The change will affect this transaction only.

This is helpful when someone else is performing a deposit on the member's behalf, and you do not want this individual to be able to see account balance information for the other member. NOTE: If you are using the currently serving feature to assist a non-owner, you will need to check this box if you do not want balance information to appear on the receipt.

• CU*BASE still uses your workstation configuration to determine whether a receipt should be produced at all. If you are working at a workstation that never produces receipts anyway, ignore this option.

The total amount of cash and checks.

If your credit union has activated check cashing fees. This field will show the calculated check “negotiation” fee to be charged to the member for this transaction. If turned off, the fee will wave when deposits are entered or the M/R option is taken. This amount is automatically charged and the fee amount is subtracted from the Total Funds In amount.

This is a running total including all of the deposits and withdrawals indicated on this screen, less the check cashing/negotiation fee (if any). As you use Enter, this total is updated.

This total takes the Total Funds In and subtracts the Check Cashing/Negotiation Fee (if any) and the Net Total of Transactions to show the amount of cash owed back to the member. This amount can also be carried forward to a different membership account using Balance Forward (F9).

Description

For loans, this shows the current payoff amount. For share and certificate accounts, this field shows the current balance of the account. If this information is shown in asterisks, it is because the person you are currently assisting is not associated with this account. See Also: Currently Serving

For loans, this shows the periodic payment for the loan.

• If a loan is delinquent, this field shows the amount needed to bring the loan current.

For other types of accounts, this field shows the amount currently available for release.

• Available balance = Current balance minus uncollected funds (such as check holds and debit/credit authorizations, etc.), secured funds, and par value.

• This amount may be larger than what’s shown in the Current Balance, if your credit union offers members the ability to dip into their Negative Balance Limit (referred to as ANR or Courtesy Pay) for a fee.  In that case the available funds includes the members’ negative balance limit minus your configured non-return fee. (When posting, a warning message will appear noting the fee amount that may apply to that transaction.)  See the Automated Non-Returns booklet for more details on offering ANR via Teller Processing.

Shows the description of the account.  If a nickname is assigned to this account, it will show in this column if ShowNicknames (F22) is clicked. (Nicknames must first be activated by the credit union.)  

The account number suffix.

These two fields, Deposit Amount and IRA, are used to designate the deposit or loan payment amount for each of the listed accounts. (Some account types, such as certificates, may not allow deposits using these fields.) For IRA or HSA accounts, you are required to enter the appropriate IRA Deposit Code. Use the lookup to find the appropriate code.

• NOTE: If making a deposit (payment) on a loan account, you may see a warning message if the loan is already set up to be paid via an Automated Transfer, or if making a payment that is different from the normal amount (this is controlled at the loan category level).

5032-WARNING Pmt scheduled via Auto Funds Transfer.  Use ENTER to continue.

5033-WARNING Paymt different from expected amount.  Use ENTER to continue.

These messages are designed to alert the teller of a possible double payment or incorrect data entry. If the payment is correct, the warnings can be bypassed and the transaction posted as needed.

Enter the deposit amount without the decimal point but include the two decimal digits. For example, a deposit in the amount of $25.50 would be entered as 2550.

For deposits to IRA or HSA accounts, use the lookup to find the appropriate IRA or HSA processing codes.

These two fields (Deposit Amountand IRA) are used to enter the amount of funds being withdrawn (either cash withdrawal or transfer) from a particular account type. If no funds are available for withdrawal, the fields listed below will not appear.

• For certificate accounts, the Withdrawals fields are available for withdrawing undistributed dividends only, not for certificate redemption. (Credit union policy may dictate whether dividends can be withdrawn here or not.)

• For line-of-credit loans, an amount field may be available for disbursements, if allowed in the loan category configuration. If it is past the Review date on the loan account, however, this field will not be displayed.

Enter the amount without the decimal point but include the two decimal digits. For example, a withdrawal in the amount of $25.50 would be entered as 2550. If this field is absent, one reason might mean that the joint owner or co-borrower you are assisting is not associated with this account. See Also: Currently Serving

For withdrawals from IRA or HSA accounts, use the lookup to select the appropriate IRA or HSA lookup codes.

This Processing Code allows you to perform various procedures, such as transfers, miscellaneous receipts, loan payments to principal only, or to issue checks against the member's account. Click the lookup button to move to a screen for a list of available Proc Codes for this sub account.

Click for a list of all valid Processing Codes.

This column will show a green button next to any account on which there is a joint owner, beneficiary, or additional signer record. Click the button to display the Joint Owner/Beneficiary Inquiry or Additional Signer Inquiry screen for that particular sub-account.

Description

Use this to return to the Verify screen to verify member identity, to view important member comments and also to access the buttons on the right hand side of the screen for activities such as Cross Sales.

This can be used by a head teller or other authorized user when the desired transaction cannot be performed due to a hold on the account, either based on available funds or management policy.

Use this to post all deposit and withdrawal information to the member's account.

• When using the “R”, “C”, “M” Process Codes, the screen needed to complete the transaction will be displayed next.

• If your workstation uses a TCD (Teller Cash Dispenser) or TCR (Teller Cash Recycler), one final screen will appear to allow you to specify denominations to be dispensed for this transaction.

No longer used.

This will display the Miscellaneous Receipts screen.

IMPORTANT: DO NOT use this if you also need to make Corporate Drafts or Money Orders. In this case you will need to process two transactions.

This function key can be used to post payments to OTB accounts configured for Miscellaneous Receipt payments. SEE ALSO: Tracking “Off Trial Balance” (OTB) Products with CU*BASE.

You can also use Process Code “R” to access the miscellaneous receipts screen after entering all other transaction information.Clickfor details on using this code.

Use this instead of Post (F5) to take any money shown in the Cash back field and forward it to perform a transaction on a different member’s account.

Use this instead of  Post (F5) when you want to post the current transaction and then return immediately to this screen perform another, separate transaction on this same member’s account. If there is any money in the Cash back field, it will be carried forward to the next transaction (although you can use this key even if there is no cash back, such as if you want to post two different transfers where no cash or incoming checks are involved).

Here are two examples of when you might use this option

•  You would like to make multiple transfers using the Proc Code T (so that the transfers appear as transfers in transaction history)

• A member wants to deposit three checks but want separate receipts for each check into the same account

This is used to change the # items field, which counts the Outside checks entered. (Refer to the field definition above for more details.) This function key appears only when fees apply for deposited items (according to your credit union policy and according to the dividend application)

Use this to display the Sales Tools pop-up window for access to various CU*BASE sales and marketing tools.

Use this to advance to the screen where you enter in house checks.

Use this to advance to the screen where you enter outside checks.

Use this to access the Phone Operator screen directly from the Main Teller Posting screen (after first viewing the member’s Comments screen). Once you exit Phone Operator, you will return to this Main Teller Posting screen.

(Visible only when the member has an OTB account configured for payments via Miscellaneous Receipts.) Use this to access a screen listing the details of the member’s OTB accounts that are configured for payments via Miscellaneous Receipts, such as the payment amount.

SEE ALSO: Tracking “Off Trial Balance” (OTB) Products with CU*BASE.

Use this to toggle the Description column to display the nickname of the account if one is assigned. (Nicknames must first be activated by the credit union.  (See above for more details on activation.)

Use this to toggle the Description column to display the last few digits of the credit card number (for CU*BASE online credit card loan accounts only).

HINT: Did you know you can make the card # display as the default when you first view this inquiry screen? Contact a Client Service Rep. to activate this as the default. (self-processors can make this change using OPER Tool #5427 Master CU Parameter Config.) This toggle feature can then be used to see the standard description.

SEE ALSO: Online Credit Card Processing User Guide

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