Check Disbursement Maintenance/Inquiry - Debit Detail

Screen ID:

Screen Title:

Panel Number:

UGLHID-01

Credit Union Check Register

2055

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Access this screen via Tool #203: Check Disbursement Inquiry (for view only purposes) or via Tool #889: Update CU Check History (for maintenance purposes).

This screen appears when you use Debit Detail (F13) on the check detail screen.

This screen is used to view or modify the individual debit line items covered by this check.

· To add a new line item, enter an unused sequence number and fill in the remaining fields, then use Enter to add the line item. Keep in mind that the total debits must match the Check Amount.

· To modify an existing line item, simply enter the sequence number to be changed, then enter at least one of the remaining fields to indicate the change to be made. (It is not necessary to reenter all fields in order to retain existing data.) Use Enter to make the change to that field.

For example, say existing sequence 01 has an incorrect dollar amount. Simply enter “01” in the Seq No field, then enter the correct amount in the Amount field. Use Enter. The existing sequence will remain, but the dollar amount will be changed.

When done, use Backup (F3) to return to the previous check information screen.

· HINT: Delete (F16) can be used to delete an individual debit item: Enter the Seq No then use F16. (There will be one confirmation message.)

Field Descriptions

Field Name	Description
Seq No	Enter a sequential number that identifies each individual debit line item that should be offset for this check. If the entire check should be debited to a single G/L, only sequence 01 will be used.
Description	A description of the purpose of the check/money order.
Branch #	The branch associated with the debit G/L for debits (in most cases the member). For accounts payable items, it is the branch configured on the Accounts Payable Workflow Controls screen.
G/L account	The G/L offset account number for the specific debit line item of the check/money order.
Check Amount	The amount of the check/money order to be offset to the single G/L account.