Work with Subsidiaries (Accrued Expense)

Screen ID:

Screen Title:

Panel Number:

USSITM-030

Work with Subsidiaries

7149

This screen will appear after choosing an existing open or closed subsidiary item (accrued expense type) on the Work/View Subsidiaries screen and View or Edit. This screen also appear when you choose subsidiary type AE on the initialsubsidiary creation screen.

This screen is used to enter all of the basic information about the accrued expense. An Accrued Expense is one which will be expended on your credit union books in anticipation of the payment of the actual expense. An example would be real estate taxes which are accrued during the year for payment at the end of the year. Notice that the fields and field names are slightly different between the subsidiary types.

Accrued Expense Inquiry or Maintain

This is used to view or maintain details about a current or closed Accrued Expense item.

For the View version of this screen, fields will read “CLOSED” for any items which have been closed.
When maintaining a subsidiary item, this screen can be used to modify any of the information which was entered when the accrued expense record was originally created. When done, use Add/Update (F5) to record all changes and return to the previous screen to choose another item to maintain.
To add a comment, use Comments (F1). If a comment exists for this item, an exclamation point will appear on the button.

Accrued Asset Create

This is screens is used to create an accrued expense item.

Field Descriptions

Field Name	Description
Start Date	This is the date (month and year) when the expense accrual will begin. This field will default to the current month, but can be changed to a future month if accrual should not begin until some point in the future.
Description	Enter a description of the item.
Category	This optional field lets you enter a configured category code number to classify this item for reporting purposes. Click the lookup button $images\magnifyingglasslookup_shg.gif$ to see a list of your credit union's configured codes. SEE ALSO:Configuring Category Codes
Branch	Enter the branch (location) number to which this item is associated.
Department	This optional field lets you enter a configured department code number to associate a credit union department with this item. Click the lookup button $images\magnifyingglasslookup_shg.gif$ to see a list of your credit union's configured codes. SEE ALSO:Configuring Department Codes
Vendor code	If a vendor code has been configured for the vendor of this item, enter it here. Click the lookup button $images\magnifyingglasslookup_shg.gif$ to see a list of your credit union's configured codes. If no vendor code has been configured, use the Vendor Description field instead. An entry in one of these fields is required.
Vendor description	This field can be used for the vendor name, even if a vendor code has been entered. However, if the Vendor Code field is empty, this field is required.
Total expense to accrue	Enter the total amount to be accrued over the term set for this item. This should be the total of the anticipated expense.
Monthly accrual expense	Enter the amount to be accrued each month (required). (Total to Accrue - Accrued to Date) ¸Months Remaining = Monthly Exp.
Accrued to date	Enter the amount that has been accrued to date.
Months Remaining	Enter the total number of months over which this item will be accrued, starting now.
# of month to accrue monthly expense	Enter the term (number of months) over which this expense will be accrued (up to 999 months).
Recalculate	(Maintenance version only) Check this if you wish the system to automatically recalculate all calculated fields when changes are made on this screen. Leave it unchecked to leave calculated fields as is regardless of other manual changes made.
G/L code	If a G/L Code has been defined for this type of subsidiary, enter it here. Click the lookup button $images\magnifyingglasslookup_shg.gif$ to see a list of your credit union's configured codes. If no code exists, you must complete the remaining G/L account number fields manually. SEE ALSO: Configuring G/L Codes
Liability G/L #	If no G/L Code was entered, enter the G/L account number where the liability for the payment of this expense should be recorded. Click the lookup button $images\magnifyingglasslookup_shg.gif$ to see a list of your credit union's configured codes.
Expense G/L #	If no G/Lcode was entered, enter the G/L account number where the monthly expense for this item should be recorded. Click the lookup button $images\magnifyingglasslookup_shg.gif$ to see a list of your credit union's configured codes.