Void/Stop Pay on Check/Money Order

These steps explain how to void or place a stop pay on a single teller/member check, miscellaneous corporate check, accounting check, or money order.

These steps are helpful in cases where a teller reversal is needed.
If a check/money order needs to be reprinted because the payee information is incorrect or the check/money order was damaged, mark the original as spoiled and print another for the same amount using Tool #760 Reprint Corporate Checks. This creates a new check/money order in the check register but does not produce another withdrawal from the member's account.

Primary Steps

Launch Tool #324 CU Check/Bank Reconciliation.
From the check reconciliation pop-up, select whether you'd like to print the Check Reconciliation Register showing all checks that were reconciled during the session.
Click the Update status for individual checks button.
Enter the corporate ID of the check in the Corp ID field on the G/L Check Reconciliation screen.
Enter the bank ID on which the check was drawn in the Bank field.
Select one of the following two options from the Operation drop-down menu:
- Stop payment
- Void
Enter the check date.
Enter the number of the check you'd like to void/place a stop pay on in the Check # field.
For accounts payable checks only, check the Generate Reversing A/P J/E box to automatically generate an additional journal entry that reverses the debit and credit entries produced by the original check.
- Do not check this box for teller/member checks/money orders or for miscellaneous corporate checks, which require an account adjustment or manual journal entry.
Use Enter.
Click the Generate J/E button at the bottom of the screen (or use F7) to record all changes and generate any journal entries as requested. (Only those items with a "Y" in the Reversing A/P J/E column will generate a journal entry.)
- NOTE: Any journal entry created by this feature will NOT automatically post. You must use Tool #61 Create/Post Journal Entries to post the resulting entry.

When voiding checks, follow these additional steps as well.

If the check was printed the same day through Teller Processing, reverse the transaction using Tool #31 Reverse Tran/Adjust Drawer (Same Day).
If the check was printed the same day through Phone Operator or through lending, reverse the transaction using Tool #869 Transaction Reversal.
If the check was printed the previous day, reverse the transaction using Tool #492 Member Account Adjustment (Full).

The offset G/L will be either the bank account or the corporate check-reconciliation account, if your credit union has Auto Check Recon.
If the member's transaction was already reversed the previous day when the check was printed, your change fund account (739.00) will be off. After voiding the check, you will also need to use Tool #61 Create/Post GL Journal Entries to make a manual journal entry that reverses the check amount between the change fund and the bank or check-reconciliation account.

If your credit union has Auto Check Recon, use Tool #61 Create/Post GL Journal Entries to make a manual reversing G/L journal entry for both the expense and the bank or corporate check-reconciliation account.

Use Tool #61 Create/Post GL Journal Entries to post the journal entry that was automatically generated by Step 11 above.