Understanding ACH - Overview and Terminology
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Available ACH Transaction Options
Overview
The Automated Clearing House (ACH) has fast become one of the most efficient ways to automate the processing of financial transactions, and is one of the most valuable and cost-effective services that a credit union can offer its members. ACH lets institutions perform automatic transactions using your member accounts—depositing money, withdrawing money, making payments to credit union loan accounts, or taking payments to be applied to another institution account (such as insurance premiums).
Terminology
Term |
Description |
Originating Company |
Any organization which originates a debit or a credit transaction via the Automated Clearing House (ACH), destined for your members' accounts. |
Master ACH File Distribution Record |
Refers to the file on CU*BASE which records data about ACH records, including any distributions to be made to individual member accounts. This file also translates the account numbers, names, and other data that is received via ACH into the correct account information on CU*BASE. When a new ACH item is received, the system automatically creates a “skeleton” master distribution record, matching account numbers as best it can. This record can then be maintained to specify the exact account numbers to be used and set up any subsequent distributions the member requests. |
Warehouse File |
A file (ACHSUS) used by CU*BASE to “store” all ACH items until they are posted to member accounts. This file is sometimes referred to as the “suspense” file.
|
Depositor Account # |
Three fields that identify the member to ACH; all are determined by the Originating Company and may or may not match CU*BASE member records.
|
Base Account |
The member's account base and account type suffix as recorded by CU*BASE. |
Exception |
The term used for an ACH item which could not post to a member account for some reason, such as insufficient funds, account closed, cannot find matching account number, etc. These items are placed into the ACH Suspense/Exceptions G/L account (870-11) and listed on various ACH exception report to be handled using the Work ACH Daily Exceptions handling system. |
Pre-Note |
An ACH transaction item with a zero dollar value. The item may be sent through as a way to set up and test the transaction before any funds are actually sent. This allows the receiving credit union the chance to check for errors and set up distributions in preparation for the actual transactions.
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Tran Code |
A numeric code that is assigned to every transaction received via ACH. These codes indicate the type of transaction (deposit, withdrawal) and type of account (savings, checking). There are also special transaction codes for items being returned or changed.
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Related Topics
ACH Exception Handling: Overview
Understanding ACH Suspense Accounting