Add Miscellaneous Receipt Code

These steps explain how to create a miscellaneous receipt code to track miscellaneous items (gift cards, etc.) sold at the teller line.

  1. Launch Tool #534 Misc. Posting Codes Configuration.

  2. Select 'Receipts' from the Maintenance type drop-down menu in the Configure Misc. Posting Codes pop-up.

  3. Click the forward arrow.

  4. Click Add New Code on the Miscellaneous Receipt Codes (Update) screen.

  5. Enter the new code in the Code field in the Miscellaneous Receipt Posting Code pop-up.

  6. In the G/L account field, enter the general ledger account number to which transactions should be posted when this code is used.

  7. In the Description field, enter a description of your new code.

    • This description will appear on selection screens that display a list of available codes.

    • Be sure to enter a description that will make it clear to your staff what the code is used for.

  8. In the Corp ID field, enter the corporation number to be used when transactions are posted using this code.

  9. In the Credit entry location field, which is an optional field, enter the number of the branch you'd like all transactions posted with this code to use, regardless of where the transactions are posted.

    • If you leave this field blank, transactions will be posted to the teller branch.

    • This field is only used for miscellaneous receipts printed via Teller. This field is not used for miscellaneous receipts printed via Phone Operator, in which case the transaction record will post to the member branch regardless of the configuration.

  10. In the fields labeled Also charge Misc. Fee Posting Codes, enter the miscellaneous fee posting codes to be charged with this miscellaneous receipt posting code.

    • Using this method will allow you to bypass the need to enter a separate fee code when the miscellaneous receipt is used.

    • These fields allow you to attach a miscellaneous fee if you happen to charge a fee with the sale of a good or service. For example, you may sell a gift card that has a 5% fee for loading the card for the initial time; this could automatically be calculated and added at the time the gift card is sold.

  11. Check the box labeled 'Use for payments/deposits to OTB accounts' if you'd like front-line staff to use this code when using miscellaneous receipts to make payments/deposits (such as loan payments) to an OTB account.

    • When using miscellaneous receipts, they will first select the code, and then a screen will appear allowing them to select the account. Then, they will proceed as usual to complete their miscellaneous receipt transaction.

  12. Click the forward arrow.