Update Employee Time Card for Range of Dates

These steps explain how a manager can update an employee's time card for a range of dates.

• These steps can be used by a supervisor to adjust the hours already entered by an employee for a specific range of dates worked or for a range of days off such as vacation, personal, or sick time.

• If you need to update an employee's hours for more than one day, such as to adjust all of last week's time card data, or to log a week's vacation coming up next month, use both the From and To fields to enter a range of dates, which can be in the past or future. When the second screen appears, it will display the first date in the range. When you click the forward arrow to save that record, the next date in the range will automatically appear, and so on. In this way, you can keep updating the hours for the entire period. When the entire range is complete, you will be returned to the Time Card Maintenance screen. Note that if the range you specify goes over a weekend, both Saturday and Sunday dates will appear, even if you do not need to fill them in.

1. Launch Tool #891 Update Employee Timecard Information.

2. On the Time Card Maintenance screen, enter the Employee ID of the staff member whose time card you'd like to update.

   • Alternatively, you can select the individual's name from the list.

   • If needed, you can view/edit time card data for a group of employees.

3. Enter the time off start date in the From field.

   • The date can be for any time period: past, present, or future.

   • You can only go forward two full weeks, so you cannot log a period of time off more than a week or two in advance of the employee's time off start date.

4. Enter the time off end date in the To field.

5. Click the forward arrow.

6. On the Time Card Entry screen, make the necessary updates to the employee's time card for the first day in the time off period.

   • The times entered under the Enter Times column (start time, etc.) must be in military time. For example, 4:30 PM would be entered as 16:30.

7. Click Recalculate/Save to save your entries and ensure the time calculations are correct.

   • In order to save the updated time card, the calculated Worked time on the left side of the screen must match the Time worked sub-total on the right side of the screen.

8. Click the forward arrow to advance to the next day in the period of time off.

9. Repeat steps 6-7 to update time card data for all other days in the period of time off.

10. Click the forward arrow to save your changes.