Direct/Mail Member Posting

Screen ID:

Screen Title:

Panel Number:

TDMTB-01

Mail/Direct Transaction Posting

3871

This screen is accessed by selecting Tool #341: Direct/Mail Member Posting.

This screen is used for batch processing of transactions with a single G/L account as the offset, including direct input of RDC transactions. You may post to member savings, checking, tax escrow, and loan accounts (transactions against certificate accounts are not allowed from this screen).

NOTE: This screen can also be used to post transactions from file that has been uploaded to the iSeries. For more information, refer to the Importing Transaction Files and Posting Direct Mail Post booklet.

Start by entering a branch ID and choosing one of your credit union's defined posting codes. If no codes have been configured, choose Post code 999 and the G/L account field will become available so you can enter the account number manually.

NOTE: Codes are configured from two areas. Codes can be configured directly within the Direct Mail Post by selecting first "Select Group" (F13) from this entry screen and then selecting "Maintain Groups" (F6) from the following screen. You can also create Group Codes using the Misc. Posting Codes Configuration feature. Code 999 can also be suspended if desired so that G/L account numbers cannot be entered manually.

Next, use the columns in the list to enter the member's account base and suffix, a posting type code (Deposit (D), Payment (P), Withdrawal (W)) in the Transaction Type column, the hold days (only applicable on deposits to savings and checking accounts), the amount and a transaction description. If the account is an IRA type, be sure to enter the IRA posting code as well.

CU*TIP: After entering a transaction description on the first line, leave the remaining lines blank and when you press Enter the system will automatically copy down that same description for all remaining items in the list

Up to 250 different transactions can be entered; when 12 entries have been filled in, roll to display an additional 12 lines. As data is entered, periodically use Enter to display the member names which are connected to the account numbers entered. This feature allows you to check your entries as you go along (before posting), and also generates a total which can be checked against the batch of mail items being processed.

NOTE: This screen can also be used to post transactions from file that has been uploaded to the iSeries, including RDC transactions (and transactions posted using RDC-IQ). For more information, refer to the Importing Transaction Files and Posting Direct Mail Post booklet.(NOTE: A PDF version of this booklet will open.) After uploading a file to the iSeries system as outlined in this booklet, use Import (F17) to import that file to be posed on this screen.

Check out the video about remote check deposits.

The import feature can be used to pre-populate the Hold Days field on this screen with the configured holds on the Automated Holds Configuration. If the Hold Days cannot be altered, this is also due to the configuration of the Automated Holds Configuration.

You may also use the to reveal a screen that allows you to post zero dollar transactions using this screen. You can use this to send messages to a group of members so that the message appears in their transaction history. If you select this option, the last transaction date will not be updated.. You can also add a secondary transaction description to all of the items of the batch using this feature.

When all entries are completed and verified, use Post (F6) to post all items and clear the screen.

If you do not wish to post at this time, use Enter one last time to verify and save all entries, then use the up arrow to return to the Home Page. The system will save all entries that have been entered but not posted; return to this screen later to complete the entries and post.
An additional layer of security has been added to this screen that disallows posting to accounts that are restricted, either because of an employee type code or special security restrictions. (Employees cannot view these accounts, but still have the ability to post to them.) The batch cannot be posted until the restricted accounts are removed or until account restrictions are lifted.

Hints

Account security is applied to posting via this screen. The batch cannot be posted until the accounts are removed.
This screen cannot be used to post to certificate accounts (either deposits or withdrawals).
Before posting, be sure your terminal is configured to generate the appropriate receipts. If you mail receipts often, ask a client service representative about pre-inserted mail receipts.
We recommend that you do not post in-house drafts through this option. Because there is no field for the draft number, the system cannot verify a stop payment record. If your credit union's policies dictate that you post in-house drafts by selecting “Withdrawal” in the Transaction Type column, be aware that the transaction shows on the member's statement as a withdrawal, not as a draft clearing.
We also recommend that you do not use this screen to post any kind of a cash or check withdrawal when processing mail, because this screen does not link to a check printer or cash drawer. These types of transactions should be directed to a teller for processing.

Field Descriptions

Field Name	Description
Branch ID	Enter the branch ID for the location where the transactions are being posted.
Transaction date	This field should always contain the current date.
Group	If the same batch of transactions is done often, the batch can be stored together under a Group name. To use one of the configured groups, use "Select Group" (F13). See “Buttons” below for more information. Groups are configured using the Direct Mail Group Configuration (Tool #340: Direct Mail Group Configuration)
Post code	Enter one of your credit union's defined posting codes to indicate the G/L account to be used as the offset for all transactions entered on this screen. Click the lookup button $images\magnifyingglasslookup_shg.gif$ to see a list of your credit union's configured codes. If no codes are configured, enter 999 and press Enter to allow an account to be entered into the G/L account field. NOTE: Codes are configured using the Misc. Posting Codes Configuration feature .Tool #534: Misc. Posting Codes Configuration). Code 999 can also be suspended if desired so that G/L account numbers cannot be entered manually.
G/L account	This field is available only if 999 is entered into the Post code field (use Enter to refresh the screen). Use this to enter the G/L account number to be used as the offset for all transactions entered on this screen. If code 999 has been suspended in your configuration, this field will not allow input.
Allow negative balance	This box gives the system permission to accept negative balances. This may be helpful in situations when a withdrawal is processed prior to payroll processing. Check the box to enable the system to withdraw accounts to a negative balance. Leave the flag unchecked and error messages will prevent you from posting to a negative balance.
Print register	Check this box to print a transaction register report listing all transactions being entered. Use the fields at the top of the screen to direct the report to any desired printer.
Records imported	This counts the number of records that have been imported into the Direct Mail Post Feature. Refer to the Importing Transaction Files and Posting Direct Mail Post booklet. (NOTE: A PDF version of this booklet will open.)
Records in error	This counts the number of records that have been imported but cannot be posted due to an error. This number will automatically be calculated if the transactions are imported in a file uploaded to the iSeries. If the transactions are manually entered, press Enter to calculate this number. Use the "Sort" button or "Sort Errors" (F18) to move these records to the top section of the screen. Refer to the Importing Transaction Files and Posting Direct Mail Post booklet. (NOTE: A PDF version of this booklet will open.)
Deposit/payment	This field displays the total dollar amount of all your entries which are directed toward deposits or loan payments. No matter how many entries are made, this field is updated every time you use Enter.
Withdrawal	This field displays the total amount of withdrawals you have entered. No matter how many entries you make, this field is updated every time you use Enter. It is recommended that you don't enter straight withdrawals using mail processing. Direct these types of transactions to a teller. This field should only be used as part of a transfer transaction, or for withdrawing funds for special fees from a member's account.
Total funds received	This field reflects the difference between Deposit/payment and Withdrawal totals: Deposit/payment - Withdrawal = Total funds received
X to remove	To delete a single transaction from the batch, click the X in the first column in front of the transaction. This removes the record from the list.
Seq #	The sequence number, from 1 to 250, for the transactions entered on this screen.
Susp/Act	If an individual transaction in the group needs to be removed from posting, but you want to retain the record, check the checkmark under Susp/Act in the appropriate row to remove the transaction for this run only. The item will be retained for the next time the group is used. (The transaction will not be processed but will remain in the group with an S indicator.) Check the checkmark again to remove the suspension from the transaction. (Items that will not post due to an invalid account type or insufficient funds will be highlighted in blue.) If a transaction has been suspended, the input fields will change to a white area to indicate that is has been suspended. When the return the transaction is returned to “active,” the account number will return to the list.
Account #	Enter the account number (base and suffix) on which the transaction will be processed. Certificate accounts cannot be entered here.
Name	This is the member name. Use Enter after entering an account number to update this field automatically.
Transaction Type	Use this column to indicate the type of transaction: Deposit (D) - Credit to a Savings type (raises the balance) Payment (P) - Credit to a Loan type (lowers the balance) Withdrawal (W)- Debit to a Savings type (lowers the balance) These codes can be used independently of cash to represent transfers also. For example, you could withdraw money from a savings account and deposit it on a loan account, without exchanging actual cash.
Hold Days	Enter the number of days for which the transaction funds should be held. Applies to deposits on savings and checking accounts only. Important Note: These holds always follow Reg CC rules, and the first-day $225 release of funds applies. If a hold days was entered using the import feature, the number in this field can be adjusted prior to posting the batch.
Amount	Enter the amount of the transaction.
Description	Use this field to enter a description for the transaction. The default entry is “DEPOSIT,” “WITHDRAWAL” or “PAYMENT” VIA MAIL, but this can be changed to any description you wish.
IRA	If the transaction involves an IRA or HSA account, use the lookup to find the appropriate code.

Buttons

Button	Description
Batch Details (F2) (button at top of screen)	You may also use the button to reveal a screen that allows you to post zero dollar transactions using this screen. You can use this to send messages to a group of members so that the message appears in their transaction history. If you select this option, the last transaction date will not be updated.. You can also add a secondary transaction description to all of the items of the batch using this feature.
Post (F6)	When done entering items, use this to post all transactions in the current batch.
Inquiry (F12)	Use this to access the Member Inquiry feature. This is useful when you are posting loan payments. For example: You receive a check with directions to make two loan payments which have the same base account number. You can inquire on the base account number to view that member's loan payments and determine how to direct the member's check funds, without leaving the mail/direct posting option.
Select Group (F13)	Use this to choose from a list of pre-defined Groups. These are batches of transactions frequently processed together, such as a monthly batch of pension checks. You can create groups by using "Maintain Groups" (F6) from the following screen. (This can also be done using Direct Mail Group Configuration (Tool #340: Direct Mail Group Configuration).
Clear Group (F14)	Use this option to clear the screen and the selected group of transactions. The group itself will remain on the system.
Import (F17)	Use this option to import a file that has been uploaded to the iSeries for use with the Direct Mail Posting Program. Refer to the Importing Transaction Files and Posting Direct Mail Post booklet. (NOTE: A PDF version of this booklet will open.)
Sort Errors (F18)	Use this option to sort the transactions that have been typed directly into the screen or imported (via a file that has been uploaded from the iSeries) that cannot be posted, such as accounts with non-sufficient funds. The Sort button at the top of the screen can also be used for this action. The number of transactions will appear at the top of the screens in the Records in Error section. Refer to the Importing Transaction Files and Posting Direct Mail Post booklet. (NOTE: A PDF version of this booklet will open.)