Account Service Charge Configuration - Program Settings and Criteria

Screen ID: 

Screen Title: 

Panel Number:

USVCGE3-02

Account Service Charge Programs

5406


Click here to magnify

 

This screen appears when you select "Add New" (F6) on the initial account service charge listing screen or when you select an existing transaction service charge and then Programs Settings and Criteria, View or Copy.

This screen is used to control when the fee is charged (daily, monthly or annually) and the selection parameters that determine which account type will incur the fee. Start by completing the fields at the top of the screen (described below).  If annually is selected (for example, to charge an IRA account a yearly handling fee), select whether to charge the fee on the anniversary month the account was opened (last day of the month) or the same date for all accounts.

Then add or modify the conditions.  (See below for more information.)

When you are finished, use Save/Done to advance to the Fee Waiver screen, or return to the original listing.

  • If you wanted these conditions to apply to multiple specific DIVAPLs (for example SD and CK), then you would select them on the Fee and Waiver screen. In this case, the conditions would only be applied to these DIVAPLs.

  • NOTE:  You are not charged for a service charge until "Activate this service charge program" is checked on this screen.

  • IMPORTANT: CU*BASE service charge options are very flexible, and therefore should be discussed with a client service representative prior to implementation. We offer a service to configure and test the fee before the first posting, which generally occurs at month-end. For online clients there is a fee.  Refer to the pricing guide for details.  You are not charged a fee until the service charge is activated on this screen.  For programs you are considering running, it is recommended that you first use the Audit feature which produces reports similar to the posting reports, but does not post any fees.

Modifying Existing Conditions

  • To modify the conditions of a certain item in the list, select it and use the Change (1) option. The conditions screen will appear. (NOTE: You can change the comparison values and designate And/Or/End but cannot change the field.)

  • To insert a new condition in the middle of existing items, select one of the existing records and use either the Insert Before (2) or Insert After (3) option. The field selection screen will appear next.

  • To add a new condition at the end of the list, use Add Criteria (F9). The field selection screen will appear. The condition that was previously at the end of the list will be changed to an “And” condition automatically.

  • To remove conditions from the end of the list, select the condition that should be last, use the Change (1) option to display the conditions screen, then choose “End” on that screen. All remaining conditions will be deleted automatically.

It is not possible to delete a condition from the middle of the list. Try changing the condition parameters, or mark the condition just prior to that with “End” to remove all conditions from that point down, then append new records to the end of the list.

Step for Using this Screen

Use the following steps to enter the desired conditions on this screen. (HINT: This is similar to the “Select Records” logic used by the CU*BASE Report Builder.)

  1. Select a field - This screen lists all of the commonly-used fields used for service charges. Select one of these fields and use Enter to proceed to the next screen.

  2. Specify conditions - This screen is used to specify the conditions for the selected field. Choose one comparison option (equal to, greater than, etc.) and enter the data value for the comparison.

    • NOTE: If current balance is selected as the condition (CURBAL), a field will be available to enter a current balance. You may enter a negative number in this field.  This is helpful for credit unions who may want their Transaction Service Charge to deliver a tolerance for a current balance negative amount. For example, negative balances can occur when other types of fees are assessed or when there are force posts for debit card purchases.

  3. If there will be additional conditions for this service charge, choose either “And” or “Or” to set up the next condition:

    • Choose “And” to add an additional condition that modifies this one. A transaction must match BOTH conditions in order to be included.

    • Choose “Or” to add a new, separate condition. Any transaction that matches either or both of the conditions will be included.

    • If this is the last condition, choose “End.”

  1. Press Enter to continue. If “And” or “Or” was selected, the field selection screen will reappear; repeat starting with step 1 until all conditions are entered. If “End” was selected, the Program Number screen will reappear.

  • NOTE:  You are not charged for a service charge until "Activate this service charge program" is checked on this screen.

Field Descriptions

Field Name

Description

Activate this service charge program

Leave this box unchecked to test the service charge before it is implemented. This can be used in conjunction with the Run Audit feature on the previous screen to test as program before it is activated.

This can also be unchecked to suspend a service charge without deleting it.  If this box is unchecked, it will not post a fee to a member's account.

Check this box to activate a service charge so it posts fees to member's accounts.  If this box is checked, it will post fees to member's accounts during the normal posting programs.

Generate notice when posting to member

Check this to generate a notice to be sent to the member when the fee is posted.  The notice text cannot be changed and the exact text is covered in back section of the Member Notices: Configuring and Printing CU-Defined Notices and e-Notices booklet. 

Program Title

Enter a title for this service charge program.

Frequency

Choose either Monthly (M - EOM) or Daily (D-EOD) or Annually (A).

Choose either End-of-day to charge the fee every day the account is in place, or End-of-month, to charge the fee once a month on the last day of the month if the account is at an active status as of that date, or annually.  

If you select the Annual (A) option, select whether to charge the fee on the anniversary date the account was opened, or on the same date for all accounts (see field following).

Anniversary month or Same day for all accounts (MMDD)

(Required if Annual is selected for the Frequency).  Select whether to have the fee charges on the anniversary date (last day of the month) when the account was opened or on the same day of the month for all accounts.  

If Anniversary month is selected, the fee will be charged on the last day of the month the account was opened.

If the Same day for all accounts selection is used, enter the month and day when the fee will be charged.  All fees for this service charge will be charged on the same day of the year.

And/Or

In this column, an “AND” designates a condition that modifies the condition just above it. An “OR” starts a new set of conditions.

Field Name

The field name in which the data string will be found in account and transaction records. 

Compare

The comparison option for this condition:

EQ Equal to

NE Not equal to

LT Less than

LE Less than or equal to

GT Greater than

GE Greater than or equal to

Type

This indicates the type of field in the file (character, numeric or packed).

Compare Data

The data value that was entered for the comparison.

Field Description

The description of the field.

Buttons

Button

Description

Back arrow (F3)

Use this to return to the previous screen without saving anything.

Save/Done (F5)

Use this to save changes made to this screen. These changes will be written to CUFMNT.

Up arrow (Cancel/F7)

Use this to return to the Home Page without saving.

Add Criteria (F9)

Use this to add additional criteria to the configuration.