Adjusting the Teller Drawer

Screen ID:  Screen Title:  Panel Number:

UTLUP-01 Teller Drawer Adjustments 2908

Click here to magnify

Access this screen by selecting Tool #120: Adjust Teller Drawer/Audit Keys.

Helpful Resources

Visit Show Me the Steps for easy instructions on how to use CU*BASE to resolve an out-of-balance teller drawer and complete other tasks related to activating, balancing, and closing teller drawers.

Reversing a Member Transaction and Correcting Teller Drawer Audit Keys

Screen Overview

This is the first of two screens which can be used to delete or modify audit keys to resolve out-of-balance situations.

An Audit Key is a sequential number assigned to every teller drawer transaction performed on the CU*BASE system. Remember, however, that many individual transactions actually result in two or more separate audit keys on the system. For example, a transaction where a check is taken in and a deposit is made actually requires two separate transaction audit keys. Audit keys currently used by CU*BASE:

 

Audit Keys that CAN be deleted

Audit Keys the CANNOT be deleted

2 = Deposit/Payment 4 = Misc. Receipts 5 = Misc. Advances 6 = Outside Check 7 = Inhouse Chec 8 = Withdrawal/Disb.

0 = Funds Forwarded* 1 = Transfer Deposit/Transfer Pmt* 9 = Cash In* A = Advance Fees* B = Cash Back* C = Corporate Checks* D = Delq Fine Payment* E = Escrow Transfer* F = Funds Carried Over* M = Check/Money Order Fee* W = Transfer Withdrawal* *These are special audit keys used only for the purpose of reprinting teller receipts,for BSA reporting,and to assist with research when balancing your drawer. They are not deleted when transactions are reversed like the standard audit keytypes, nor can they be adjusted using this feature.

To determine the audit key number assigned to a specific transaction, use the Teller Audit Inquiry Inquiry available through the Teller Control screen.

For adjustments to audit keys, enter the teller ID and audit key number, then use Enter to proceed to the second screen:

· Adjusting audit keys for Deposit/Payment transactions

· Adjusting audit keys for Miscellaneous Receipts transactions

· Adjusting audit keys for Miscellaneous Advances transactions

· Adjusting audit keys for Outside Checks transactions

· Adjusting audit keys for In-House Drafts transactions

· Adjusting audit keys for Cash Withdrawal/Disbursement transactions

IMPORTANT: Deleting an audit key will affect both the teller drawer and the Change Fund G/L account from the original transaction. If you delete an audit key for a member transaction (one that affected a member's account), you will also need to use the Member Transaction Reversal feature (accessed via Tool #869: Transaction Reversal) to adjust the member's account accordingly. (If your credit union processes transactions for non-members, no transaction reversal is needed.) To make this easier, both steps can be performed simultaneously using the combined Transaction Reversal/Teller Drawer Correction system (available via Tool #31: Reverse/Tran Adjust Drawer (Same Day) (Shortcut: revtlr)).