Update Employee Time Card for a Single Date

These steps explain how a manager can update an employee's time card for a specific date.

• These steps can be used by a supervisor to adjust the hours already entered by an employee for a specific day worked or for a day off such as a vacation, personal, or sick day.

1. Launch Tool #891 Update Employee Timecard Information.

2. On the Time Card Maintenance screen, enter the Employee ID of the staff member whose time card you'd like to update.

   • Alternatively, you can select the individual's name from the list.

   • If needed, you can view/edit time card data for a group of employees.

3. In the From field, enter the date for which you'd like to update the employee's time card.

   • If needed, you can update the employee time card for a range of dates.

   • The date can be for any time period: past, present, or future.

   • You can only go forward two full weeks, so you cannot log a period of time off more than a week or two in advance of the employee's time off start date.

4. Click the forward arrow.

5. On the Time Card Entry screen, make the necessary updates to the employee's time card.

   • The times entered under the Enter Times column (start time, etc.) must be in military time. For example, 4:30 PM would be entered as 16:30.

6. Click Recalculate/Save to save your entries and ensure the time calculations are correct.

   • In order to save the updated time card, the calculated Worked time on the left side of the screen must match the Time worked sub-total on the right side of the screen.

7. Click the forward arrow to save your changes.