Teller Drawer Control (2)

Check out the video related to this topic: Balancing and Closing Your Teller Drawer (More videos below!)

Description

This figure, taken from the previous day's end-of-day processing, shows the total amount of cash in the drawer at the beginning of the day.

This figure shows the total amount of bulk cash purchased from branch and supplemental (ATM, TCD, or Kiosk) vaults during the current day.

This figure shows the total amount of cash sold to branch or supplemental (ATM, TCD, TCR, or Kiosk) vaults during the current day.

This figure shows the total amount of cash sold to a teller drawer during the current day from another teller drawer

Not currently used.

This figure shows the total amount of cash taken from or given to members during the current day.

This figure shows the total amount withdrawn or disbursed from member accounts during the current day.

This field shows the total cash CU*BASE believes is in your teller drawer. This figure should balance to the actual cash in the drawer.

• This same field appears in three separate places on the screen. All three occurrences show the same figure.

This field shows the total in outside checks CU*BASE believes are in your teller drawer. This figure should balance to the actual checks in the drawer.

This field shows the total in in-house drafts CU*BASE believes are in your teller drawer. This figure should balance to the actual in-house drafts in the drawer.

This is a total of all cash, checks and in-house drafts CU*BASE believes are in your teller drawer.

This field is used to resolve cash out-of-balance errors. If cash in the drawer is higher than the system total, and the error cannot be resolved, the total overage amount should be entered into this field. The figure will be added to the Total Drawer Balance shown by the system.

• Credit union policy will generally dictate when this field should be used.

This field is used to resolve cash out-of-balance errors. If cash in the drawer is lower than the system total, and the error cannot be resolved, the total shortage amount should be entered into this field. The figure will be subtracted from theTotal Drawer Balance shown by the system.

• Credit union policy will generally dictate when this field should be used.

This is the adjusted system teller drawer total, including cash overages and shortages. This figure must balance to the Total Cash Balance field.

Type a date here and use Enter to view or change cash inventory as of that date.

Either enter total dollar amounts, or use Quantity (F11 and enter quantities, for each of the coin denominations listed.

Either enter total dollar amounts, or use Quantity (F11) and enter quantities, for all loose coins in the drawer.

Either enter total dollar amounts, or use F11 and enter quantities, for all bills in the drawer.

These fields are used to subtotal the rolled, loose and billed figures. (These are always calculated as dollar amounts, not quantities.)

Use these fields to log any miscellaneous cash for which the normal cash inventory fields do not apply. NOTE: These fields are always entered as dollar amounts, not bill quantities.

Some credit unions use these fields for entering bait money, or for unusual cash denominations (e.g., $2 bills). Other uses include recording non-cash items that are treated like cash, such as stamps, tickets, etc.

• All amounts entered in these four fields will be totaled and displayed as a single “Misc.” amount in the Cash Inventory Analysis reports and inquiries (Tools 186 and 187).

Configure these labels using Tool #1034 Configure Misc. Cash Inventory Labels

This field shows the total cash actually in the teller drawer. If cash inventory figures have been modified, be sure to use Enter to update this total.

This field calculates the difference between the Adj. Closing Cash figure on the top half of the screen and the Total Cash Balance on the bottom half. This must be zero in order to close the drawer.

Description

Used to open the teller drawer at beginning of day. No teller posting can take place unless the teller has been activated

If a teller has already been activated today, the following error message will appear:

3820-Command key cannot be used at this time

Used to close a teller window, either at end of day or at any time during the day.

• BE CAREFUL: If a teller drawer has been closed for the day, DO NOT delete or modify audit keys or make any vault transfers involving that drawer. This causes the drawer balance to change and the system may not allow that drawer to be reactivated.

• If activated in the Teller Workflow Controls, a screen will appear allowing you to select the printer to print your Teller Audit Report (PTLCL2) report.

Used to display the Teller Audit Key / Change Fund Analysis inquiry which aids in locating and correcting out of balance errors.

• Be sure to use Save Inventory (F5) to save any cash inventory figures before using the Audit feature.

This will clear any cash denomination entries already made on this screen to let you start over.

This is used to save all the inventory amounts that have been entered. Entries will be saved to the date entered in the Cash Inventory as of field.

This exits the screen without making any changes and returns to the previous screen so that a new teller number can be entered

This is a toggle key to change the rolled coin, loose coin, and bills input fields from requiring dollar amounts (such as $140.00 in twenties) to bill quantities (such as 7 twenty-dollar bills). Sub-totals always calculate in dollar amounts, regardless of the setting of this toggle.

Use this to view an inquiry showing all cash transfers performed between tellers, vaults, and banks.

Use this to modify basic configuration parameters for your teller workstation, including:

• Changing the device type from “general” to a “drive up” workstation

• Activating or deactivating your workstation's default TCD

• Specifying a different general, check, or receipt printer.

Use this to post a teller/vault cash transfer from a supplemental vault, such as a TCD or TCR, to this teller drawer.

Use this to post a teller/vault cash transfer from this teller drawer to a supplemental vault, such as a TCD or TCR.

If you are assigned to multiple vaults, this can be used to research transactions posted while in this vault. A screen will appear allowing you to select from the other vaults to which you are assigned.

Check out these additional video resources!