Employee Security - Employee Profile
Screen ID: | USMAST-02 | |
Screen Title: | Update Employee Security | |
Panel ID: | 6180 | |
Tool Number: | Multiple | |
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This window will appear when you use Add Employee (F6) on the first security screen, or when using the Empl Profile option on an existing employee ID.
This window is used to add or update the general details about an employee's security profile, including assigning vaults. When done, use Enter to save changes and return to the first security screen. This window also lets you set up template IDs, which can be helpful for creating general security settings and tool assignments that can be copied to other IDs, for more consistent settings across similar employee types. (See more about setting up employee templates below.)
When you add a new employee ID, the password will be automatically set to a temporary password of x1234 and will need to be changed by the employee. They'll be prompted automatically the first time they attempt to use the password after logging on, or they can use Tool #40 Change Employee ID Password.
How do I assign my employees to a branch and also a department?
Each employee ID is assigned a branch (or multiple branches) using the Vault #and Other authorized vaults options. You can review all of your terminals through the Device Configuration to ensure the correct branches are assigned to terminals. The Team code can be used to assign a CU-defined 2-character department code that is helpful when copying security settings between one ID and another.
Using Roving Teller
Setting Up Employee Templates
SEE ALSO: Understanding Job Classifications vs. Employee Template IDs
Templates are special types of employee IDs which can be used as the basis for assigning tools to new employees, as well as for auditing existing employee access by comparing against a benchmark of standard access settings. Creating a template ID works exactly the same as creating and setting up an employee ID, except that for a template ID the This is a template flag must be checked on this screen. An ID that is flagged as a template:
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Will be locked and will appear highlighted in yellow on the main security screen, along with other employee IDs that are locked.
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Cannot be used like a regular ID to access tools from the CU*BASE home page.
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Can be copied to other employee IDs (or other template IDs) using the Copy feature on the main security screen.
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Can be hidden from the list of regular IDs by using the Show... buttons on the main security screen.
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Will be marked with a notation of ***TEMPLATE*** on various employee security reports.
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Will not be counted in the “# of Employees” counts on the Assign Tools to Employees screen.
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Will not be counted in total employee ID statistics on the Employee Profiles Analysis dashboard
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Will not be included in counts on the Tool Usage Analysis (NOTE: If an existing ID was changed to a template, stats from prior to that time will still include that ID, from when it was not a template.)
Setting Up Xpress Teller Transaction Limits
If activated in the Xpress Teller configuration and this employee ID is configured for Teller Posting, a Teller Limits button will appear on this screen to allow you to set up Xpress Teller transaction limits. Click this button to access the screen where you set up limits.
Learn more here about Xpress Teller Transaction Limits.
NOTE: If Teller Posting is unchecked, and the teller has Xpress Teller transaction limits, they will be deleted. A warning message will appear.
Field Descriptions
Field Name |
Description |
Name |
Enter the employee's full name. |
This is a template |
Place a checkmark here to flag this ID as a template.
|
Vault # |
Enter the primary vault number for this employee. This field is required for every employee; if the employee is not working as a teller and signing into a vault daily, use the branch number where the employee works most with CU*BASE. |
Other authorized vaults |
Use the Select button to reveal a screen where you can select the additional vaults an employee is assigned to. (Must have the “Teller Posting” checkbox checked.)
|
Team Code (CU-defined) |
This field is optional, but can be used to group employees together based on a common job function. This can make it easier to assign security, as security for one profile can be copied to all other employees with the same team. Use any 2-character code, with either alphabetic or numeric characters. |
Teller posting |
Check this box to authorize the employee to post in the teller processing program. Leave this box unchecked if teller posting is not allowed for this employee.
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Job classification |
On the Home Page the Recommended Tools toolset button lets users see how their access privileges match up to the access recommended by our AuditLink security consultants, based on this system-defined job classification code. This feature is completely optional. In order for these recommendations to be visible, the security officers must first assign one of the standard job classification codes to each employee profile using this field. SEE ALSO: Understanding Job Classifications vs. Employee Template IDs |
Comments |
(Optional) Enter any general comments about this employee.
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Restrict auto-security for this employee |
If selected, the option to activate Auto-Security on the CU*BASE home page will not be available for this employee. |
Branches to exclude |
(Optional) Use the Select button to display a window where you can select one or more branch IDs, to prevent this employee from working with members attached to those branches. Enter up to 20 Branch IDs here; this employee will not be able to work with member accounts attached to these branches. This feature is designed for credit unions which “attach” a branch ID to every credit union member, and need to control employee access to member accounts based on the branch to which the member belongs. If your credit union does not use this method of member branch security, these fields should be left blank. |
Corp. IDs to exclude |
(Optional) Use the Select button to display a window where you can select one or more corporate IDs to prevent an employee from working with members attached to specific corporation numbers. |
Start date |
Enter the employee's start date. |
NMLSR # |
Record the NMLSR# for an employee.
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Email address |
Enter an email address to be used with Accounts Payable Invoice notifications. Learn more about this feature. This will be the To: email address. |