Updating Account Information – Shares
Screen ID: Screen Title: Panel Number: |
UMEMB-02 Account Information Update 2449 |
Access this screen after selecting a savings account on the previous screen.
Helpful Resources
Learn what to do if a member declares bankruptcy.
How can I change the open reason code stored on an active membership or account?
Screen Overview
This screen is used to update the detailed information recorded for a member share account.
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Use Secondary Names (F14) to update joint/misc. owner and/or beneficiary information for this sub-account. (CU*TIP: If this button has an exclamation point next to it on the screen, there is at least one joint owner, misc. owner, or beneficiary on record.)
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Use Checklist (F18) to move to the checklist for this dividend application. This will allow you to “check off” items on checklist when opening the account. This checklist can be used by your Member Service team to ensure each member receives the same level of service. (If this is your base (000) account, this checklist is also used as the membership checklist for the Open/Closed Dashboard.) SEE ALSO: Creating Checklists for information on configuring this list.
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If the Dividend pay code on this account is set to Check, use Div Check Pay To (F22) to display the Share Dividend Checks window and adjust the pay-to information for the dividend checks that are generated. (Not available for IRA accounts.)
Custom Fields
Using custom fields your credit union can create and maintain unlimited custom fields that are unique to your credit union. You define the field name as well as the rules that control what data can be entered: dollar amounts, quantity, percentage, text, yes/no checkbox, date, or a defined list (the selections of which you will also define) on the account custom data configuration screen, then input the data and view it in the Account Update screens (such as this screen) and viewed in Account Inquiry screens. Learn more about Custom Data Fields.
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An exclamation point on the Custom Fields button indicates that custom data has already been input for this account. Click the button to access a screen and view the data or input additional data.
Integration between CU*BASE and Your Imaging Solution
This screen has a link to your imaging solution to further integrate with CU*BASE. The “Scan e-Document” button is used for scanning a document into your imaging solution. The “View e-Document” button is for retrieving images from your imaging solution.
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Remember: Only documents warranted by the CU*Spy online vault can be scanned into that vault.
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Clients with in-house imaging solutions should contact Imaging Solutions for assistance configuring links for use with your vault.
Field Descriptions
Fields in blue text require that your employee ID has Maintenance Tier 2 special security in order to update the fields.
Field Name |
Description |
Last maintenance date |
The most recent date on which this account information was maintained. |
Current balance |
The current balance of the account. |
Account opened by MSR |
The Employee ID of the employee who actually opened the account. (Will be blank for accounts opened before June 16, 2003.) |
Date opened |
The date on which this account was opened.
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First Column |
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Last accrued date |
The last date the system calculated dividends. This figure is calculated by the system, so it is recommended that it not be changed here. |
Dividendpost code |
This field should normally be left blank to indicate normal dividends as determined by the account type. In rare cases, the flag can be used to flag the account so that it does not earn dividends, using one of the following codes: (blank) Account will earn dividends normally according to the product configuration. N Account should not earn dividends for the current dividend period only. After dividends are posted for the period, the system automatically resets this flag back to “blank” so that dividends will be paid as normal. X Account should not earn dividends. This code can be used as a “permanent” flag to indicate that no dividends should ever be earned on the account. |
Accrued dividend |
This field indicates the total amount of dividends accrued for this account but not yet paid. |
Dividends Paid: Q1 Q2 Q3 Q4 |
These fields indicate paid dividends for each calendar quarter. Learn more: Converting Checking Accounts |
Accum Balance |
This field is a cumulative total of each day’s account balance for the entire dividend period. Every day (including non-business days) the system takes the current balance on the account and adds it to this bucket. (By the end of a period, this can end up being a very large number, even on an account with a small balance.) This total is used by the system when calculating Average Daily Balance. |
Accrued club benefit |
This fields shows Marketing Club benefits that have been accrued but not yet paid to this account.
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YTD club benefit |
This field shows all Marketing Club benefits that have been paid to this account year-to-date.
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Dividend pay code |
This field can be changed to control where dividends are paid. Enter one of the following codes: Transfer (0) - Dividends will be paid directly into the account shown in the Dividend Transfer Account field. Addback (1) - Dividends will be added back to this account. Check (2) - Dividends will be paid to the member by check. (These checks are printed using the Print Auto/Mail Checks feature.
Transfer to G/L (4) (Available with Share accounts only) – A selected percentage of dividends will be paid to a selected G/L. All dividends that are not paid to the G/L will stay in the member’s account. Not available with base share accounts.
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Dividend transfer acct. |
If the Dividend Payment Code for this account is set to 0 for transfer, enter the account base and suffix where dividends should be deposited when paid on this account. |
Set Div Checks Pay to Address |
If Dividends will be paid to the member by check. (These checks are printed using the Print Auto/Mail Checks feature, click the Specify Dividend Checks Pay To/Address button (or F22) to specify the Pay To and address information used for these dividend checks. |
Second Column |
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Dividend application |
The dividend application (DivApl) code indicating the account type.
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G/L account |
The G/L offset account for this account type. NOTE: If this account number is changed on an existing account, the system will write an entry to GHIT in order to move the balance of the account to the other account as part of the nightly TR journal entry. (You will see the entry on your books the next day.) The GL entered here must match the GL that’s configured on the dividend application code. |
# of withdrawals |
The total number of withdrawals made from the account during the current month. |
# of transfers |
The total number of transfers made from this account during the current month. |
Joint owner #1 Joint owner #2 |
These fields will show the joint owner names that are flagged to print on correspondence (although you can have unlimited joint owners on file, only two of them can print on correspondence such as statements). |
# of secondary names |
This field shows the total number of secondary names (joint owners, misc. owners, and beneficiaries) on the account. Use Secondary Names to view/change these names. |
Secured balance |
The total amount of funds in this account which are pledged as security on a loan (Pledged Shares) or other Miscellaneous Secured Funds records.
SEE ALSO: Changing Secured Balance |
Minimum balance |
The lowest balance recorded during the current dividend period. |
Annual Backup W/H |
If the member is subject to dividend withholding, this field shows the amount withheld from this account year-to-date. |
Uncollected amount |
The total amount for any check holds that have been placed on this account through the teller posting system. Once the hold has been released, this figure will revert back to 0.
If changes are made to this field, the amount you enter MUST match the total of the uncollected funds detail records.
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1st date negative |
The date on which this account first showed a negative balance. Accounts with a positive balance should show 000000 in this field.
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Negative balance limit |
Use this field to manually enter the negative balance limit for the member.
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Locked |
This field pertains to the Negative Balance Limit field. If checked, this member's negative balance limit will be locked so that it will not be updated by any automated processes.
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ATM network ID # |
The ATM card identification number. |
# of ATM overdraws |
(Not used for online ATM systems.) The total number of ATM overdraws during the current month. |
# of ATM withdrawals |
(Not used for online ATM systems.) The total number of ATM withdrawals during the current month. |
Freeze |
Use a freeze code to define transaction restrictions for this account. The system indicates whether or not an account is frozen in the teller posting and inquiry systems. |
Club check |
(Used by club account types only.) This code indicates how club funds should be paid upon expiration of the club. |
Club transfer |
(Used by club account types only.) This code indicates where club funds are transferred upon expiration of the club. |
Misc charge |
This field indicates whether or not all configured service charges should be waived for this account. If No, enter 0 (zero). Any number, 1 through 9, can be used to indicate Yes. Codes 1-9 are informational only and can be used any way the credit union wishes to indicate why charges are being waived (i.e., employee account, Board member, etc.). SEE ALSO:Configuring Service Charges
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Passbook process ID |
This field indicates whether or not the account is a Passbook printer account (Check for Yes). |
Statement Indicator |
Not currently used. |